Room Rates Tab

Use the Room Rates tab to enter specific room rate and tax rate for each night of a lodging expense, and to enter the any personal or unallowable amounts associated with the expense.

Screen Fields

Field	Description
Copy to Next Night	Click Copy to Next Night to copy the room rate, tax rate, and personal information from a selected row to the next row of the table. The button is not available in the following circumstances: All the rows in the table are blank. More than one row is selected. The last row of the table is selected.
Copy to Remaining Nights	To copy the data from the Room Rate, Tax Rate, and Personal fields from a selected row to all other rows in the table, select the row you want to copy and click Copy to Remaining Nights. This button shall be disabled if: No rows have data entered More than one row is selected The last row in the table is selected
Date	The dates are listed in order based on the Start Date and End date provided on the Details tab of the Expense Report.
Room Rate	Enter the amount spent per day for the room amount of this lodging expense, or if you selected the lodging expense from Outstanding Expense, this field populates by default if the room rate was available on a captured Visa receipt or a Visa credit card feed. It may or may not be the amount that is reimbursed. Depending on the value in the Over-Ceiling Rule drop-down box in the Expense Types screen, you may not be reimbursed for amounts that are over the ceiling amount. This field is non-editable if the expense report is read-only, or if modify rights have not been assigned to your functional role.
Tax Rate	Enter the amount spent per day on taxes for this lodging expense, or you selected the lodging expense from Outstanding Expense, this field populates by default if the room rate was available on a captured Visa receipt or a Visa credit card feed. This field is used only for per diem lodging expenses. This field is not editable if the expense report is read-only, or if modify rights have not been assigned to your functional role. Tax amounts entered here must match the tax amounts on the Taxes tab. If Deltek Expense is not already configured to allow employees to edit tax amounts on the Taxes tab, you may need to update the Modify Tax Rate setting in the Expense Report Types > Expenses screen.
Personal	Select the Personal check box if the amount is a personal expense and should not be reimbursed. When Personal is checked, Deltek Expense copies the Total Room/Tax amount to the Total Personal field, which Displays on the Amounts tab. This field is non-editable if the expense report is read-only, or if modify rights have not been assigned to your functional role.
Total Room/ Tax	Deltek Expense sums the Room Rate amount and Tax Rate amount and displays the total in this field
Exit	In Wizard mode, click this to discontinue entering the current expense and return to the Expenses tab without saving your changes.
Back	In Wizard mode, click this to return to the previous page.
Continue	In Wizard mode, click this to proceed to next page. You may receive validation error messages before the Wizard can proceed.