Export Commitments

Use the Export Commitments screen after the expense report, expense authorization, and advance amounts have been calculated from the Compute Commitments screen, and you are ready to export calculated expense amounts to Costpoint 7 or later.

Display the Export Commitments Screen

You access the Export Commitments screen from the Time & Expense domain.

1. Click Time & Expense > Expense > Expense Interfaces > Export Commitments.
   You can export the following:

   • Advances
   • Expenses that have been recorded but not processed
   • Expense authorization amounts less unprocessed expenses
   • Unprocessed expense report amounts

   Note: To export to Costpoint 7.x, you must select that option from the ASCII Layout drop-down list on the Export Options tab of the Settings > Expense Configuration screen.

Contents of the Export Commitments Screen

Use the fields and options to configure the Export Commitments screen.

Screen Fields

Field	Description
Costpoint Company	Click to select the Costpoint company to which you want to export the data. Note: This list only displays those companies you are authorized to access.
Export File	This read-only field displays the name of the export file. The location where the file is saved displays as a prefix to the filename. The location is configured in Time & Expense > Configuration > General Controls > Configure General Settings.
Batch ID	Provide a unique ID number for the batch of commitments you are exporting. The ID can be up to ten characters long. After you select the Costpoint company and enter the Batch ID, click to collect all expense and advance commitments currently available for the selected company.
Commitment Last Calculated Date/Time	This non-editable field displays the date and time commitments process was last run for the selected Costpoint company.