Basic Info Tab

Use the fields on this tab to provide basic information about the ECN, including ECN type, class, and status.

Contents

Field	Description
Type	Enter, or click to select, the ECN type. This field must contain a valid type from the Manage Engineering Change Types screen. This can be used to determine the ECN Approval Process. For example, if the ECN Type option is selected on the Configure Engineering Change Notices Settings screen, and you populate the Type field with an ECN Type code that is assigned to an approval process (in the Engineering Change Types subtask on the Manage Engineering Change Approval Processes screen), that approval process code will default into the Approval Process field for the ECN and cannot be modified.
Class	From the drop-down, select an ECN class, either I, 1.5, or II. You can use this to determine the ECN approval process. For example, if the ECN Class option is selected on the Configure Engineering Change Notices Settings screen, and you populate the Class field with an Engineering Change Class code (for example, Class I, Class 1.5, or Class II) that is already selected for an approval process (in the Engineering Change Classifications group box on the Manage Engineering Change Approval Processes screen), that approval process code will default into the Approval Process field for the ECN and cannot be modified.
Priority	Enter, or click to select, a code for indicate the priority of the engineering change. This field must contain a valid priority code from the Manage Engineering Change Priorities screen. The default value loads from the Manage Engineering Change Types screen.
Submit for Approval	Select this check box to submit the ECN for approval.
Date	This field displays the date on which the ECN originated. Enter, or click to select, another date if necessary.
Reason	Enter, or click to select, a code to identify the reason for the engineering change. This field must contain a valid reason code from Manage Engineering Change Reasons screen.
Hold	Select this check box to put the ECN on hold.
Status	From the drop-down list, select a status for this ECN. Valid options are: Approved Closed Documents Updated In Approval Implemented Pending Rejected Void The default value is Pending. Once you have submitted an ECN for approval, that is, the Status field is set to I - In Approval, only an authorized user (one who is assigned to the Approval Title) can modify it in the Approve Engineering Change Notices screen or Update screen.
Approval Process	You can update this field only when you have selected the Manual option in the Approval Process Assignment group box on the Configure Engineering Change Notices Settings screen. In this case, this field will default with the Approval Process assigned on the Configure Engineering Change Notices Settings screen. However, you can enter, or click to select, an approval process this ECN will be required to pass through before implementation. This field of up to eight alphanumeric characters must have a valid approval process ID from Manage Engineering Change Approval Processes screen. The approval process code can also default based on the Type, Class, or Organization that you enter and the option that is selected in the Approval Process Assignment group box on the Configure Engineering Change Notices Settings screen. For example, if the ECN Type option is selected on the Configure Engineering Change Notices Settings screen, and you populate the Type field with an ECN Type code that is assigned to an approval process (in the Engineering Change Types subtask on the Manage Engineering Change Approval Processes screen), that approval process code will default into this field and cannot be modified.
Revision	This field displays zero when you enter a new ECN and save it. Whenever you change the ECN Status from Rejected to Pending, In-Approval, or Approved, the system increments this number by 1.

Originator

Use the fields in this group box to enter basic information about the ECN originator.

Field	Description
Employee	Enter, or click to select, the employee ID of the person originating the ECN. This field must contain a valid employee ID from the Manage Employee Information screen in Costpoint Employee.
Name	Enter the name of the person originating the ECN in this field. The default is from the employee ID.
Organization	Enter, or click to select, the organization to which the ECN is linked. If you have selected Org Security in Costpoint System Administration for Costpoint Engineering Change Notices, this field is required. The Organization can be used to determine the ECN Approval Process. For example, if the Organization option is selected on the Configure Engineering Change Notices Settings screen, and you populate the Organization field with an organization that is assigned to an approval process (in the Link Organizations subtask of the Manage Engineering Change Approval Processes screen), that approval process code will default into the Approval Process field for the ECN and cannot be modified.
Phone	Enter telephone number of the ECN originator. Enter the extension in the field to the right of the telephone number. The default value is based on the employee ID and the ECN Originator Phone Type Code field on the Configure Engineering Change Notices Settings screen.

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Basic Info Tab

Use the fields on this tab to provide basic information about the ECN, including ECN type, class, and status.

Contents

Field	Description
Type	Enter, or click to select, the ECN type. This field must contain a valid type from the Manage Engineering Change Types screen. This can be used to determine the ECN Approval Process. For example, if the ECN Type option is selected on the Configure Engineering Change Notices Settings screen, and you populate the Type field with an ECN Type code that is assigned to an approval process (in the Engineering Change Types subtask on the Manage Engineering Change Approval Processes screen), that approval process code will default into the Approval Process field for the ECN and cannot be modified.
Class	From the drop-down, select an ECN class, either I, 1.5, or II. You can use this to determine the ECN approval process. For example, if the ECN Class option is selected on the Configure Engineering Change Notices Settings screen, and you populate the Class field with an Engineering Change Class code (for example, Class I, Class 1.5, or Class II) that is already selected for an approval process (in the Engineering Change Classifications group box on the Manage Engineering Change Approval Processes screen), that approval process code will default into the Approval Process field for the ECN and cannot be modified.
Priority	Enter, or click to select, a code for indicate the priority of the engineering change. This field must contain a valid priority code from the Manage Engineering Change Priorities screen. The default value loads from the Manage Engineering Change Types screen.
Submit for Approval	Select this check box to submit the ECN for approval.
Date	This field displays the date on which the ECN originated. Enter, or click to select, another date if necessary.
Reason	Enter, or click to select, a code to identify the reason for the engineering change. This field must contain a valid reason code from Manage Engineering Change Reasons screen.
Hold	Select this check box to put the ECN on hold.
Status	From the drop-down list, select a status for this ECN. Valid options are: Approved Closed Documents Updated In Approval Implemented Pending Rejected Void The default value is Pending. Once you have submitted an ECN for approval, that is, the Status field is set to I - In Approval, only an authorized user (one who is assigned to the Approval Title) can modify it in the Approve Engineering Change Notices screen or Update screen.
Approval Process	You can update this field only when you have selected the Manual option in the Approval Process Assignment group box on the Configure Engineering Change Notices Settings screen. In this case, this field will default with the Approval Process assigned on the Configure Engineering Change Notices Settings screen. However, you can enter, or click to select, an approval process this ECN will be required to pass through before implementation. This field of up to eight alphanumeric characters must have a valid approval process ID from Manage Engineering Change Approval Processes screen. The approval process code can also default based on the Type, Class, or Organization that you enter and the option that is selected in the Approval Process Assignment group box on the Configure Engineering Change Notices Settings screen. For example, if the ECN Type option is selected on the Configure Engineering Change Notices Settings screen, and you populate the Type field with an ECN Type code that is assigned to an approval process (in the Engineering Change Types subtask on the Manage Engineering Change Approval Processes screen), that approval process code will default into this field and cannot be modified.
Revision	This field displays zero when you enter a new ECN and save it. Whenever you change the ECN Status from Rejected to Pending, In-Approval, or Approved, the system increments this number by 1.

Originator

Use the fields in this group box to enter basic information about the ECN originator.

Field	Description
Employee	Enter, or click to select, the employee ID of the person originating the ECN. This field must contain a valid employee ID from the Manage Employee Information screen in Costpoint Employee.
Name	Enter the name of the person originating the ECN in this field. The default is from the employee ID.
Organization	Enter, or click to select, the organization to which the ECN is linked. If you have selected Org Security in Costpoint System Administration for Costpoint Engineering Change Notices, this field is required. The Organization can be used to determine the ECN Approval Process. For example, if the Organization option is selected on the Configure Engineering Change Notices Settings screen, and you populate the Organization field with an organization that is assigned to an approval process (in the Link Organizations subtask of the Manage Engineering Change Approval Processes screen), that approval process code will default into the Approval Process field for the ECN and cannot be modified.
Phone	Enter telephone number of the ECN originator. Enter the extension in the field to the right of the telephone number. The default value is based on the employee ID and the ECN Originator Phone Type Code field on the Configure Engineering Change Notices Settings screen.