Documents Subtask

Use this subtask to view the list of documents affected by this electronic change notice (ECN). You can also add new lines in this subtask.

Table Window

Field	Description
Line	This field displays the line number, which automatically increases by one for each line added.
Action Code	From the drop-down list, select the code for the action this ECN will perform on the existing document: Add Change Reference Replace New Revision Obsolete
Original Document Type	Enter, or click to select, the type of the original document to be affected by this ECN. This optional field of up to six alphanumeric characters must be a valid type from the Document Types screen in Costpoint Bills of Material and Product Definition. If the Action Code is Change, Replace, New Revision, or Obsolete, you must enter the original document information. If the Action Code is Add, the original document information must be blank.
Original Document	Enter, or click to select, the original document ID to be affected by this ECN. This optional field of up to 30 alphanumeric characters must be a valid document ID from the Manage Documents screen in Costpoint Bills of Material and Product Definition.
Original Rev	Enter, or click to select, the original document revision to be affected by this ECN. This optional field of up to three alphanumeric characters must be a valid revision code associated with the document ID from the Manage Documents screen.
Original Document Name	This field displays the name of document selected in the Original Document field.
Original Document Status	From the drop-down list, the proposed status of the Original Document in this optional field. Valid option are: Released Obsolete Unreleased The default is the document status from the Manage Documents screen.
Original CAGE	This field displays Commercial and Government Entity (CAGE) ID of the original document.
Change-To Document Type	Enter, or click to select, the type of the change-to document ID to be affected by this ECN. This field must contain a valid type from the Manage Document Types screen in Costpoint Bills of Material and Product Definition. If the Action Code is Add, New Revision, or Replace, you must enter the change-to document information. If the Action Code is New Revision, the system will load change-to document information. If the Action Code is Obsolete or Change, the change-to document must be blank.
Change-To Document	Enter, or click to select, the change-to document ID to be affected by this ECN. This field must contain a valid document ID from the Manage Documents screen.
Change-To Rev	Enter, or click to select, the change-to document revision to be affected by this ECN. This field must contain a valid revision code associated with the document ID from the Manage Documents screen.
Change-To Document Name	Enter the name of the change-to document. If the change-to document already exists on the Manage Documents screen , the default is the name associated with change-to document ID.
Change-To Status	From the drop-down list, select the proposed status of the change-to document. Valid options are Released Unreleased Obsolete
Change-To CAGE	Enter, or click to select, enter the CAGE code to which the change-to document is assigned. If the change-to document exists, the default is the CAGE code associated with change-to document ID.
Change-To Media	Enter, or click to select, the type of media on which the change-to document is stored. This field must contain a valid media code from the Manage Document Media screen in Costpoint Bills of Material and Product Definition. If the change-to document already exists, the default is the media code associated with change-to document ID. If the Copy Original Document Data check box is selected, the default is the media code associated with original document ID.
Change-To Size	Enter, or click to select, the size code of the change-to document. This field must contain a valid size code from the Manage Document Sizes screen in Costpoint Bills of Material and Product Definition. If the change-to document already exists, the default is the size code associated with change-to document ID. If the Copy Original Document Data check box is selected, the default is the size code associated with original document ID.
Change-To Location	Enter the location of the change-to document. You can also select the Browse button to select a file location. If the change-to document already exists, the default is the location associated with change-to document ID. If the Copy Original Document Data check box is selected, the default is the location associated with original document ID.
Change-To Maintenance Group	Enter, or click to select, the group responsible for maintaining this document. This field must contain a valid group from the Manage Document Maintenance Groups screen in Costpoint Bills of Material. If the change-to document already exists, the default is the maintenance group associated with change-to document ID. If the Copy Original Document Data check box is selected, the default is the maintenance group associated with original document ID.
Effective Date	Enter, or click to select, the date on which the change-to document should become effective. The suggested effective date is from the ECN Detail subtask or the current date if that has not been entered.
Change-To Planned Release Date	Enter, or click to select, the date on which the change-to document should be released. The default is from the Select Planned Implementation Date group box on the Apply Engineering Change Notices screen.
Copy Original Document Data	Select this check box copy the original document's data to the new change-to document. If the Action Code is Replace or New Revision, this check box is selected by default.
Replace Document for All Parts	Select this check box if the change-to document replaces the original document in all existing references. If the Action Code is Replace or New Revision, this check box is selected by default.
Change-To Notes	Enter up to 254 alphanumeric characters of notes relating to the change-to document. If the change-to document already exists, the default is the notes associated with change-to document ID. If the Copy Original Document Data field is Y (Yes), the default is the notes associated with original document ID.
Original Document Media	This field displays the media code of the original document.
Original Document Size	This field displays the size code of the original document.
Original Document Location	This field displays the location of the original document.
Browse	While in Change-To Location field, select the Browse button to select this document from within Costpoint. After you click the Browse button, a dialog box displays which allows you to search for the file. Make sure the entire directory path is entered, including full server title, volume name, and file name. We recommend that network drive letters not be used in the Change-To Location field unless all potential Costpoint users have this file location mapped to the same drive letter.
Open	When a file is listed in the Change-To Location field, click this button to view the file.