Costpoint Online Help

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Post Standard Bills

The Standard Billing Journal contains project billings computed and updated on the Manage Standard Bills screen. You can use Post Standard Bills to post invoices with a status of Selected, Reverse, or Void. This application does not post bills with a status of Unselected or Hold.

The journal debits the billed receivable that has been assigned in the project's project account group. Unbilled amounts are posted to the unbilled receivable account that has been identified in the project's project account group.

If discounts have been taken, these amounts are posted and shipping charges and sales tax are accrued.

Note: When you post a bill in a currency other than your company's functional currency, Costpoint stores information about both currencies in AR_HDR_HS. If your billing currency changes during the life of the project, use the Update Billing Currency Amounts toolkit.

You can print and post the Standard Billing Journal to the ledger as many times as necessary during an accounting subperiod. Failure to post the Standard Product Billing Journal may result in an overstatement of your unbilled receivables and an understatement of billed receivables. You can print the Journal without posting to the General Ledger. However, you must print the journal before posting.

The application now includes the withholding amount and withholding release amount (in both functional and billing currency) when it posts regular standard bills and reversing bills, so that the correct amounts for these two withholding fields are correctly recorded in all the same screens (and tables) where retainage is recorded, using logic similar to the retainage logic. When Costpoint posts the net withholding amount (withholding amount minus the withholding release amount) to the General Ledger, it is combined with any retainage amount, and is posted to the G/L using the same Unbilled – Retainage account and project ID and organization ID that is used for posting retainage. The two new withholding amounts are posted separately to the various billing history tables.

For more information, see "The Posting Process" topic.