Costpoint Online Help

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Line 9 Detail Subtask

Use this subtask to edit the paid costs eligible for progress payments. The changes you make on this subtask affect the amount on line 11 when you click the Recalculate button.

After you modify the billing lines, incorporate the modifications into the bill by using the Recalculate button. This process brings the modifications into the main screen and modifies the affected bill lines.

You can modify the Billing Amount, Write Off Amount, Hold Amount, Write Off Description, and Hold Reason Description. Exercise caution when changing a billing amount. If billing amounts are modified here, the inception to date incurred costs do not match the billed amounts. The best method of correcting billing amounts is to adjust the transaction in the original source journal. Note that you cannot modify the Write Off Amount and Hold Amount fields of subcontractor delivery invoices included on line 9. Because these transactions are obtained from the Manage Subcontractor Progress Payments screen, it is not possible to distinguish a partial transaction. If a subcontractor transaction for line 9 needs to be placed "On Hold," you can accomplish this by modifying the Accepted check box on the Manage Subcontractor Progress Payments screen. If a subcontractor invoice does not have the Accepted check box selected on the Manage Subcontractor Progress Payments screen, it is excluded from billing calculations.

For information on line 13 and line 14, refer to the documentation for the following subtasks: Line 13 Costs and Line 14a, 14b, and 14d Detail.

Billable Line Costs

Information in this group box summarizes the billable costs on the main screen.

Field Description
Current

This non-editable field displays the current billable amount from the Manage Open Billing Detail screen or Manage Subcontractor Progress Payments screen. Note that the progress payment bills always print inception-to-date amounts.

Previous

This non-editable field displays the ITD amount from the previous bill for this bill line. The Manage Closed Progress Billing Detail screen is the source for this field.

ITD

This non-editable field is the sum of the Current and Previous billable lines.

Table Window

Field Description
Transaction Project

This non-editable field displays the project to which the transaction was posted.

Account

This non-editable field displays the account to which the transaction was posted.

Organization

This non-editable field displays the organization to which the transaction was posted.

Ref 1

This non-editable field displays the reference number 1 to which the transaction was posted, if applicable.

Ref 2

This non-editable field displays the reference number 2 to which the transaction was posted, if applicable.

Fiscal Year

This fiscal year to which the transaction was posted is displayed in this non-editable field.

Period

This period to which the transaction was posted is displayed in this non-editable field.

Subperiod

This subperiod to which the transaction was posted is displayed in this non-editable field.

Type

This non-editable field displays the type of transaction. The type is either:

  • B: Burden transactions
  • COM: Cost of Money transactions
  • C: Cost transactions
Pool

This non-editable field displays the pool number that burdened the transaction. It is applicable only to transaction lines with B and COM types.

Transaction Amount

This non-editable field displays the amount of the transaction that was posted.

Billing Amount

This field displays the amount of the transaction that was billed. This field can be modified.

Write Off Amount

This field displays costs that were previously placed on hold and now have been determined to be unbillable at any time. This field can be modified. Modifying this field automatically modifies the Billing Amount.  If you recalculate this bill, the write off amount is reset. If you post this bill with an amount in the write off column, the amount is permanently written off.

Hold Amount

This field displays the portion of the Transaction Amount that was placed on hold and excluded from the bill. This field can be modified. Modifying this field automatically modifies the Billing Amount. You need to manually reset the "on hold" amount in the billing amount column if you wish to take an amount off of hold. Posting or recalculating the bill does not affect the hold status.

Partial Transaction Previously Billed

This non-editable field displays the billing history amount for previously billed transactions.

ID Type

This non-editable field displays the ID type, either Employee or Vendor, for labor transactions.

ID

This non-editable field displays the employee or vendor ID for those transactions with an ID Type.

Name

This non-editable field displays the full employee or vendor name for the selected ID.

PLC

This non-editable field displays the Project Labor Category (PLC) of the transaction.

PLC Description

The PLC description is displayed in this non-editable field.

Voucher Number

This non-editable field displays the voucher number, if the transaction was entered in Costpoint Accounts Payable.

A/P Invoice ID

This non-editable field displays the invoice number, if the transaction was entered in Costpoint Accounts Payable.

Timesheet Date

The timesheet date of the transaction is displayed in this non-editable field.

Comments

A general comment on the transaction is displayed in this field.

Journal Code

This non-editable field displays the journal that was used to enter and post the transaction.

Source

This non-editable field displays the source of the transaction, either System or User.

Write Off Description

This field displays a reason for any amounts that have been written off. This field can be modified.

Hold Reason Description

This field displays a reason for any amounts that have been placed on hold. This field can be modified.

GLC

This non-editable field displays the General Labor Category (GLC) assigned to the employee on this transaction.

GLC Description

This non-editable field displays the description of the GLC assigned to the employee on this transaction.

Cash Recpt No.

This non-editable field displays the cash receipt number if the journal is a cash receipt.

Description

This non-editable field displays the description of the transaction as it was entered.

Recalculate

If you modify the Billing Amount, Write Off Amount, or Hold Amount fields, click the Recalculate button before leaving this subtask. This action incorporates your modifications into the bill by mathematically modifying the lines that have been affected.