Costpoint Online Help

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Manage Project Bill Summary

Use this screen to review the history of posted bills and to initialize billing history during project setup.

This screen tracks the delivery, billed, and retained amounts by project, fiscal year, period, and subperiod.

The data on this screen is used by three processes, as follows:

  • Compute Revenue: If you selected Equal To Billings Before Retainage, Equal To Billings After Retainage, or Equal To Deliveries as the revenue formula for your project, Costpoint uses the data in this to compute revenue. If you billed for your project before initializing Costpoint, you must summarize the inception-to-date billings and enter the total in this table before you compute revenue for the first time in Costpoint. You can use the last period of the fiscal year before Costpoint was initialized to enter the inception-to-date totals.
  • Create Unbilled Analysis Report Tables: Costpoint uses the data in this table to derive Inception-to-Date (ITD) billings and retainage. The Create Unbilled Analysis Report Tables process creates a table from which the Unbilled Analysis Report and the Unbilled Reason Code report is produced. If you plan to analyze unbilled receivables, you must initialize inception-to-date billings for all projects on this screen. You can use the last period of the fiscal year before Costpoint was initialized to enter the inception-to-date totals.
  • Create Cost of Goods Sold Entries: This process uses the data on this screen if you select a formula on the Manage Cost of Goods Sold screen that uses either billed amount or delivery amount. If you plan to use the Create Cost of Goods Sold Entries process for some of your projects, you must initialize inception-to-date billings and delivery amounts for those projects. You can use the last period of the fiscal year before Costpoint was initialized to enter the inception-to-date totals.

If you do not use any of these processes, you do not need to initialize this screen.

The Post Standard Bills, Post Progress Payment Bills, Post Customer Product Bills, Post Project Product Bills, Post Manual Bills, and Post Milestone Percent Complete Bills processes update this screen during the posting process.

Warning:

Do not modify posted data on this screen. Although the fields on this screen are editable, there is no audit trail to identify modifications to this screen. If you make modifications directly on this screen, this table and the other history tables do not reconcile and there is no way to trace the source of the change. The best way to modify inaccurate data on this screen is to correct the original posting.

Enter data on this screen when you initialize Costpoint Billing. If you are initializing at the beginning of a new year, you may find it helpful to summarize the totals and enter one line under the last period of the previous year. No maintenance of this screen is required after initialization because it is updated by the posting processes.