Defaults Tab

Use this tab on the Manage Vendors screen to set up default Accounts Payable and cash accounts, allow edits to the pay vendor, establish this vendor as a Pay When Paid vendor, and allow separate checks.

Contents

Field	Description
Pay Vendor (and Pay Vendor Name)	If you need to print the check to a third party for the vouchers for this vendor, enter, or click to select, a different vendor. Use this only for third-party payments. For example, if you purchased goods from vendor ABC but their receivables are assigned to vendor XYZ, you would use this field. The pay vendor name defaults in the adjacent untitled field.
Allow Edits to Pay Vendor on Voucher	Select this check box to allow the Pay Vendor field to be changed on the voucher. If you clear this check box, the Pay Vendor defaults into the voucher and cannot be edited. This check box is not available if you selected the Payroll Vendor check box on the Header tab.
Terms	Enter, or click to select, the payment terms for this vendor. This is provided as the default when entering vouchers for this vendor. However, you can change the due date and the discount percentage and amount.
Pay When Paid	Select this check box to hold voucher payment until cash receipts are entered for this vendor. This check box is not available if you selected the Payroll Vendor check box on the Header tab.
Allow Auto-Vouchering for POs	Select this check box to auto-create purchase order vouchers from purchase orders. This option is available only if you allow Costpoint to auto-create purchase order vouchers. You determine this in the Auto-Voucher Creation group box on the Configure Purchase Order Voucher Settings screen. On this screen, you select autocreation based upon a 3-way match only or a 2- or 3-way match; or you can disallow autocreation entirely. Only vendors with this check box selected are eligible for auto-creation of purchase order vouchers. This check box is not available if you selected the Payroll Vendor check box on the Header tab.
Supplier Portal Enabled	Use this check box to enable vendors for Supplier Portal access. When you select this check box, the vendor's information displays on the dashboard when you access Supplier Portal. If you are not licensed for Supplier Portal, this check box is hidden. Note: To disable a vendor from accessing Supplier Portal, you must clear the Enable Digital Signature check box first, if selected, before clearing this check box.
Enable Digital Signature	Use this check box to allow vendors to use a digital signature to approve invoices associated to them. You can only select this check box if you selected the Supplier Portal Enabled check box. If you select this check box for a vendor and you and/or the vendor digitally signs an invoice, that invoice or a voucher created from that invoice can no longer be deleted. Any discrepancy must be fixed through a correcting invoice. Likewise, you will not be able to clear this check box while there are existing unposted vouchers or partially approved invoices for that vendor. If you are not licensed for Supplier Portal, this check box is hidden.
Separate Check	Select this check box to have Costpoint print a separate check for each voucher entered.
eProcurement Vendor	Select this check box if you want to export the vendor information to the eProcurement system.

Accounts Description

Field	Description
A/P	Enter, or click to select, an Accounts Payable account description that corresponds to an Accounts Payable account, organization, reference 1, and reference 2 combination set up on the Manage Accounts Payable Accounts screen. This serves as the default combination for the vouchers entered for this vendor. If you entered a default Accounts Payable account description on the Configure Vendor Settings screen, that value defaults in this field; however, you can overwrite it.
Cash	Enter, or click to select, a cash account description that corresponds to a cash account, organization, reference 1, and reference 2 combination set up on the Manage Cash Accounts screen. This serves as the default combination for the vouchers entered for this vendor. If you entered a default cash account description on the Configure Vendor Settings screen, that value defaults in this field; however, you can overwrite it.

Shipping

Fields in this group box are not available if you selected the Payroll Vendor check box on the Header tab.

Field	Description
FOB	Enter the FOB method you use, such as Destination.
Ship Via	Enter the method by which you want to ship.
Memo for Blank Laser Checks Only	Enter memo text. The memo prints out on blank stock checks below the pay vendor name and address.