Costpoint Online Help

Using the Help Search
Using the Help Search
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Fixed Assets

Use Fixed Assets to track and report data for depreciable and non-depreciable property.

You can compute and store asset cost, depreciation expense, and disposal information for all types of property, including the following:

  • Company-owned assets
  • Government-furnished equipment
  • Contractor-acquired property for use on government projects

Asset Master Record

The Asset Master Record provides the core of Fixed Assets and contains over 250 standard fields. The following list includes just a few of the details you can enter and view for each record in Fixed Assets:

  • Descriptive information
  • Acquisition and disposal data
  • Government information
  • Specific location designators
  • Accounting charge codes
  • Current period depreciation information for your General Ledger and other books

You can set up an unlimited number of user-defined fields that are based specifically on your company's needs. Using the Template feature, you can also create and store sets of frequently used default asset data that can automatically be imported to Asset Master records.

Depreciation

Use the Fixed Assets depreciation functionality to calculate depreciation based on years, units of usage, or lease periods. You can also do the following:

  • Establish up to 10 different "books" for depreciation calculations and reporting.
  • Create an unlimited number of user-defined depreciation methods using "Date of Purchase" or "Fiscal Year" basis.
  • Project future depreciation expense for currently owned assets and/or for projected asset purchases (and for disposals anticipated to occur before the useful life originally assigned), by book, for any number of future fiscal years.
  • Use the inquiry screen to view the projected data by fiscal year or accounting period, or print the same data in a summary or detail report by asset.

Module Integration

Fixed Assets provides seamless integration with other Costpoint modules. Depreciation, disposal, and transfer entries post directly to the General Ledger. You can use the optional autocreation feature to create Asset Master records automatically by importing data directly from the following modules:

  • Purchasing
  • Receiving
  • Accounts Payable

This integration reduces the need for duplicate data entry when setting up your Asset Master records in Fixed Assets.

Import Asset Locations

Use the Import Asset Locations facility to import ASCII files containing data collected by bar code scanners. The Import Asset Locations facility includes the following options:

  • Print discrepancy reports.
  • Update location data in Asset Master records.
  • Create audit trail records of change details.
  • Create inventory event records.

For added flexibility, you can manually enter, batch enter, or retrieve inventory, maintenance, and transfer data in a variety of user-specified formats.

Asset Master/Template Change features

Using the new change features for Asset Master and Asset Template records, you can activate the capture of change data on a field-by-field basis (regardless of the application in which the change was made). The change history audit tables store the following:

  • Asset/template record identifier
  • The name of each changed field
  • Your data prior to the change
  • Your data after the change
  • Information on the user who performed the change
  • Date and time of the change

Using these global change features, you can select a specific subset of Asset Master and/or Asset Template records and fields upon which to perform global changes. In addition to making changes directly in the Asset/Template records, you can also write change details to the Change History Audit tables.