This screen has been pre-loaded for new users with basic data for the fifty USA states. You can maintain this data as well as add additional province, territory, or any other type of location data smaller than a country for use in addresses across companies throughout Costpoint.
The ability to set up states and provinces on a one-time basis simplifies the data entry process in many of the screens in which address fields are available.
|
|
Note: The state codes used
for withholding taxes in Payroll are maintained in the State
Tax Tables
screen and do not access the state/province data from this screen. |
Set up new data in this screen after you have established the related country data in the Countries screen (Administration\Maintain\Codes), before adding a new state or province.
If you want to add sales tax codes to new or existing state/province data in this screen, you must first set up the sales tax codes in the Sales/Value Added Tax screen.
How can I change or delete state/province data in this screen?
You can change the data in the State/Province Name and Sales Tax Code fields at any time.
You cannot actually change the data in the State/Province Code field, as you must first delete the row with the unwanted code and then add a new row with the desired code.
If a state/province code from this screen is currently in use (i.e., it has been used in other setup and data entry screens), it is considered "dependent" data and you cannot delete that code from this screen.
In order to delete it, you must first assign a different state/province code in each applicable record throughout the system in which that code is used.
Once the state/province code is no longer in use, you can delete it from this screen.
Enter, or use Lookup to select, the country in which the state or province is located.
The country must already be set up in the Countries screen (Administration\Maintain\Codes).
The system automatically displays the country name set up with the country code in the Countries screen (Administration\Maintain\Codes) in this non-editable field.
Enter up to 15 alphanumeric characters to define a new state or province code/abbreviation.
Enter up to 25 alphanumeric characters to define the state/province name or to edit an existing state/province name.
For each state or province code in this screen, you can optionally associate a default sales tax code.
Many states (e.g., Virginia) have only one sales tax code. It makes sense, therefore, to come back to this screen after setting up the sales tax codes in the Sales/Value Added Tax screen.
You can then enter the appropriate default sales tax code for states with only one sales tax rate.
You may find that it saves time to enter a default tax code even for states with multiple sales tax jurisdictions if the majority of your company's business takes place in a specific part of the state.
* A red asterisk denotes a required field.
Changes to this screen update the MAIL_STATE (Mail State) table.
