Use this screen to calculate indirect rates and allocation amounts for a pool or a sequence of pools within a given allocation group. For pools that are not service centers, indirect rates are calculated and stored in the Pool Rates subtask of the Cost Pools screen (Projects\Maintain\Allocations), allocation amounts are updated in the Maintain Allocation Journal screen (Projects\Transactions\Allocations), and a Statement of Indirect Expenses report is created. For service center pools, allocation amounts are updated on the Maintain Allocation Journal screen. A Service Center Cost report will be available as a print option on the Maintain Allocation Journal screen.
The system will calculate indirect rates for non-service center pools for pools within any allocation group; however, the Pool Rates subtask of the Cost Pools screen (Projects\Maintain\Allocations) will be updated with rates for allocation group 1 only. Additionally, the system will post journals and update project burden cost for allocation group 1 only. For all other allocation groups, the system will perform rate calculations and create a Statement of Indirect Expenses, but no other processing will be performed.
This screen consists of three blocks and two subtasks. They can be used in the following manner:
Use the Identification block to enter a parameter ID and description. You can use these fields to set up standard selection ranges and options for running this process.
Use the Selection Ranges block to enter ranges for accounting periods, allocation group numbers, sequence numbers, and pool numbers.
Use the Options block to enter selections for reporting and processing.
Use the Pools subtask to view the pools and service centers that will be included in the process.
The Purge Old SIE subtask displays the allocation groups, pools, and fiscal years that are in the POOL_SIE_SUPPORT table. You can use the Allocation Group Number, Fiscal Year, and Period fields to select data that should be deleted from the table.
Use this screen whenever actual indirect rates are calculated or whenever service center cost allocations are required. You can print Statement of Indirect Expense reports for both the currently calculated pools and previously calculated pools. You should check the Rebuild of Rate Application Table Required checkbox in the Allocation Groups screen (Projects\Configure\Allocations) before running this process. If you need to rebuild the rate application table, you should run that process before computing rates in this screen. You should run the Compute & Print Pool Rates process only after posting all costs for the period. You can run this process as many times as needed.
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Note: To print a Statement of Indirect Expenses for current pool amounts, you must calculate first. |
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. Once you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. Many users save a unique set of parameters for each different way they run a report or process. If you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters will automatically display as selection defaults. You can change any of the associated selection defaults as necessary.
Enter, or use Query to select, a parameter ID of up to 15 alphanumeric characters. You should choose characters for your parameter ID that help identify the type of selections you made in the screen, such as “PERIOD” or “QUARTERLY.”
When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.
You can use the parameter to produce reports and run processes more efficiently because you can select the parameter ID with its previously defined screen selections. Once the default selections display in the screen, you can override the defaults as necessary.
Enter, or use Query to select, a parameter description of up to 30 alphanumeric characters.
Use this group box to select the allocation group number, accounting period, sequence numbers, and pool numbers for which you would like to compute.
Accounting Period
This non-editable field displays the "One" option. You can only compute indirect rates for one accounting period at a time.
Enter, or use Lookup to select the fiscal year for which you want to compute indirect rates.
Period *
Enter, or use Lookup to select, the period for which you want to compute indirect rates.
Subpd *
Enter, or use Lookup to select, the subperiod for which you want to compute indirect rates.
This non-editable field displays the subperiod ending date for the subperiod entered in the Accounting Period Subpd field.
Allocation Group Number *
This non-editable field displays the "One" option. This is because you can only compute indirect rates for one allocation group at a time.
Enter, or use Lookup to select, an allocation group number for which you want to compute indirect rates.
Sequence Numbers/Pools *
Use this drop-down box to select the range of pools and sequence numbers that you want to include in this process. The following options are available:
All - Select this option to include all available pool/sequence numbers. The Start and End fields are disabled for this option.
One - Select this option to include only one pool/sequence number. You must enter that value in the Start field. The End field is disabled for this option.
Range - Select this option to include a contiguous range of pool/sequence numbers. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field.
From Beginning - Select this option to include all the pool/sequence numbers from the beginning of the available pool/sequence numbers to a specific pool/sequence number in the range. You must enter the last value for the range in the End field. The Start field is disabled for this option.
To End - Select this option to include all the pool/sequence numbers from a specific pool/sequence number to the end of all the pool/sequence numbers. You must enter the value from which the range should begin in the Start field. The End field is disabled for this option.
Enter, or use Lookup to select, a starting sequence number for the range that you want to include in the process.
If you select "One," "Range," or "To End," in the Sequence Numbers/Pools Option field, you must enter a sequence number in this field.
If you select "All" or "From Beginning" in the Sequence Numbers/Pools Option field, this field will be inactive.
Enter, or use Lookup to select, a starting pool number for the range that you want to include in the process.
If you select "One," "Range," or "To End," in the Sequence Numbers/Pools Option field, you must enter a pool number in this field.
If you select "All" or "From Beginning" in the Sequence Numbers/Pools Option field, this field will be inactive.
Enter, or use Lookup to select, an ending sequence number for the range that you want to include in the process.
If you select "All," "Range," or "From Beginning" in the Sequence Numbers/Pools Option field, you must enter a sequence number in this field.
If you select "One" or "To End" in the Sequence Numbers/Pools Option field, this field will be inactive.
Enter, or use Lookup to select, an ending pool number for the range that you want to include in the process.
If you select "All," "Range," or "From Beginning" in the Sequence Numbers/Pools Option field, you must enter a pool number in this field.
If you select "One" or "To End" in the Sequence Numbers/Pools Option field, this field will be inactive.
Use the fields in this block to select various options for reporting and processing.
Use the fields in this group box to select various reporting options.
Enter the level of the account that you would like to print on the Statement of Indirect Expenses.
If you enter "0," all accounts will be displayed at the level of the charging occurred.
Enter "1" to view all costs summarized to level 1. Enter "2" to view all costs summarized to level 2. If you enter "2," any costs at level 1 will be included on the report.
Organization Level ____ and Below
Enter the level of the organization that you would like to print on the Statement of Indirect Expenses.
If you enter "0," all accounts will be displayed at the level of the charging occurred.
Enter "1" to view all costs summarized to level 1. Enter "2" to view all costs summarized to level 2. If you enter "2," any costs at level 1 will be included on the report.
Select this checkbox to present the Statement of Indirect Expenses in thousands.
Select this checkbox to present the Statement of Indirect Expenses with account numbers or account numbers and names for the base account section of the report. If names are included, they will be printed above the account numbers.
Use the fields in this group box to select processing options.
Ignore Project Account Group Validation
Select this checkbox if you do not want the Compute and Print Pool Rates process to validate each project account by ensuring that the account exists in the project account group of the project.
Delete Prior Non-Primary Allocations
Select this checkbox if you want the application to delete rows from the POOL_SIE_SUPPORT table if they do not belong to allocation group one.
* A red asterisk denotes a required field.
Changes to this screen update the POOL_SIE_SUPPORT (Pool Statement of Indirect Expenses Support) table.
