Use this screen to delete timesheets generated using the Create Retroactive Timesheet Adjustments process (People\Process\Timesheets).
The Create Retroactive Timesheet Adjustments process creates timesheets to document pay increases or various situations that involve retroactive pay activity. You must use this process if you have already posted timesheets and you need to generate retroactive pay timesheets because the employee pay rate has changed and the original timesheet data does not reflect this adjustment.
Only timesheets generated using the Create Retroactive Timesheet Adjustments program that have not been processed using the Post Labor (People\Process\Post), Compute Payroll, and Post Payroll applications can be deleted.
After you execute the Delete Retroactive Timesheet Adjustments utility, the retroactive pay timesheets are removed from the system and are no longer available.
Use the Non-Contiguous Range Selections subtask to enter non-contiguous employee records that should be marked for deletion. The employee records, of course, should have retroactive pay timesheets associated with them. If you are not entering non-contiguous records, use of this subtask is not required.
You can cancel this process at any time; however, if you are satisfied with your record specifications, you must click the Action icon to execute this utility.
You must have generated records using the Create Retroactive Timesheet Adjustments application before you can execute this utility.
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. Once you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. Many users save a unique set of parameters for each different way they run a report or process. If you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters will automatically display as selection defaults. You can change any of the associated selection defaults as necessary.
The checkbox (top right corner) allows you to select/deselect the record. You might select this checkbox if you want to mark the record for deletion, for example.
Enter, or use Query to select, a parameter ID of up to 15 alphanumeric characters. You should choose characters for your parameter ID that help identify the type of selections you made in the screen, such as "PERIOD" or "QUARTERLY."
When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.
You can use the parameter to produce reports and run processes more efficiently because you can select the parameter ID with its previously defined screen selections. Once the default selections display in the screen, you can override the defaults as necessary.
Enter, or use Query to select, a parameter description of up to 30 alphanumeric characters.
Use the fields in this block to establish the employee ID and timesheet date associated with the records you want to delete.
Use this drop-down box to select the range option for your report. The following options are available:
All - Select this option to include all available records. The Start and End fields are disabled for this option.
One - Select this option to include only one record. You must enter that value in the Start field. Then End field is disabled for this option.
Range - Select this option to include a contiguous range of records. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field.
From Beginning - Select this option to include all the records from the beginning of the available records to a specific record in the range. You must enter the last value for the range in the End field. The Start field is disabled for this option.
To End - Select this option to include all the records from a specific record to the end of all the available records. You must enter the value from which the range should begin in the Start field. The End field is disabled for this option.
Enter, or use Lookup to select, the employee ID from which to start.
Enter, or use Lookup to select, the ending employee ID.
Select this checkbox to include non-contiguous records.
This option includes only one record. This field is non-editable.
Enter, or use Calendar Lookup to select, a timesheet date.
* A red asterisk denotes a required field.
Click on this link to open the Non-Contiguous Range Selections subtask, where you can enter non-contiguous employee records that should be marked for deletion. The employee records, of course, should have retroactive pay timesheets associated with them. If you are not entering non-contiguous records, use of this subtask is not required.
Changes to this screen update the TS_HDR (Timesheet Header ), TS_LN (Timesheet Line), and TS_LN_HS_RETRO tables.
The PAY_TYPES (Pay Types), EMP_LAB_INFO (Employee Salary Information), EMPL (Employee), TS_HDR_HS (Timesheet History Header), and the TS_LN_HS (Timesheet History Line) are source tables whose data is evaluated before this utility is executed.