Use this screen to define employee classes within your company. An employee class is a job grouping. "Analyst," "clerk," and "manager," for instance, might represent employee classes.
Within each class, you can define the code, description, employment type (regular, part-time, temporary), rate type (hourly, salaried, fluctuating), and FLSA (Federal Labor Standards Act) status.
By establishing employee classes, you promote ease of setup as you enter data in other screens. For example, after you enter data in the Class field of the Employee Salary Information screen, data defaults into the Employee Type, Rate Type, and FLSA Exempt fields based on information you defined in this screen. Therefore, you do not have to enter this information.
Although you can manually change the data that defaults into these fields, data validation may occur when you attempt to save the record. If you enter text in the Class field, for instance, and manually change the data that defaults into the Employee Type, Rate Type, and FLSA Exempt fields, a warning or error message may display if the data combination is invalid.
If you enter invalid data in the Employee Salary Information screen, your ability to save the record is based on settings you establish in the Labor Settings screen. Here, your selection of radio buttons in the Employee Class Validation Options group box will determine message display.
Hard Edit - If you selected this radio button, entry of an invalid Employee Type/Rate Type/FLSA combination will trigger display of an error message that will prevent you from saving the record. You will not be able to save the record until you enter valid data.
Soft Edit - If you selected this radio button, a warning message will display; however, the display of this message will not prevent you from saving the record.
No Edit - If you selected this radio button, no messages will display; therefore, you will be able to save the record without issue.
Although many programs throughout Costpoint rely on data you define in the Employee Class Codes screen, the Employee Salary Information application is the only one that performs data validation based on selections you make in the Employee Class Validation Options group box in the Labor Settings screen.
You make entries in this screen at any time.
If you want to perform data validation, initialize the Labor Settings screen before accessing the Employee Salary Information application.
How does the system use data from this screen?
Employee class codes are referenced in the Benefit Package Defaults, Benefit Plans, Employee Salary Information, Update Employee Benefit Deductions, and Update Excess Life Deductions screens.
How can I change or delete employee class codes in this screen?
You can modify each field in this screen except the Employee Class Code field. After you have saved the record, you cannot edit this field.
This screen differs from other Costpoint screens because you can delete a code from this screen at any time, even if you assigned that code previously to an employee record. After you have deleted a code, however, it cannot be used and will no longer be available for selection.
Enter up to 12 alphanumeric characters to identify the employee class. Each code must be unique. After you have saved the record, you cannot edit this field.
Enter up to 30 alphanumeric characters to describe the employee class code.
Use the drop-down box to select the employment type that will apply to employees assigned to the employee class code. Your choices are "R-Regular," "P-Part-Time," and "T-Temporary."
Use the drop-down box to select the rate type that will apply to employees assigned to the employee class code. Your choices are "H-Hourly," "S-Salaried," and "F-Fluctuating."
Select this checkbox if the employees assigned to the employee class code are exempt from the FLSA (Federal Labor Standards Act); otherwise, do not select this checkbox.
* A red asterisk denotes a required field.
Changes to this screen update the EMPL_CLASS (Employee Class) table.