Use this subtask to view transaction-level detail for the line you have selected.
The table window displays the individual transactions supporting the account balance for the selected fiscal year/period/account/organization. The displayed information includes the journal code (APV-Post Vouchers, CR-Cash Receipts, AJE-Post JEs, etc.) posting sequence, the project or reference number charged, the transaction currency code, as well as the detail amount stated in both the transaction and functional currencies.
Use this subtask whenever you need to review transaction detail supporting a posting journal for a given account/org/project/post sequence number combination for the selected fiscal year and period.
These non-editable fields display the Fiscal Year, Account, Organization, Year-to-Date Balance, Period, Period Activity Amount, Subperiod, Journal, Posting Sequence, and Amount Posted from the Postings subtask for the selected line from the Periods subtask.
This non-editable field displays the total of all detail entries for the selected fiscal year/account/organization/period that display in the table window.
This amount is displayed in terms of your company's functional currency.
Table Window
This non-editable field displays the project number for each transaction linked to the selected record in the Postings subtask.
This non-editable field displays the employee name for each transaction linked to the selected record in the Postings subtask. The employee name will populate from timesheets or from the Employee Labor subtask of the Enter JEs screen (Accounting\Transactions\Journal Entries).
In addition, the employee name will populate with the vendor employee name when entered in the Vendor Labor subtask of the Enter AP Vouchers (Accounting\Transactions\Vouchers) or the Enter PO Vouchers (Accounting\Transactions\Vouchers) screens.
This non-editable field displays the vendor name for each transaction linked to the selected record in the Postings subtask..
This non-editable field displays the description for each transaction linked to the selected record in the Postings subtask.
This non-editable field displays the amount posted for each transaction linked to the selected record in the Postings subtask.
This amount is stated in terms of your company's functional currency.
This non-editable field displays the amount of the transaction currency entered in the source transaction entry.
You enter the amount in terms of the transaction currency when entering transactions.
This non-editable field displays the currency in which the source transaction entry was made. If the transaction currency and functional currency are the same, the value in the Trans Amount and the Amount fields should be equal.
This non-editable field displays the voucher number for each transaction linked to the selected record in the Posting subtask.
This non-editable field displays the invoice number.
The invoice number will display for posted vouchers if you entered an invoice number in the Header Info tab of the Enter A/P Vouchers (Accounting\Transactions\Vouchers) or the Enter PO Vouchers screens (Accounting\Transactions\Vouchers).
This non-editable field displays the PO number associated with posted PO vouchers that are linked to the selected record in the Posting subtask.
This non-editable field displays the journal entry number associated with posted journal entries that are linked to the selected record in the Posting subtask.
This non-editable field displays the cash receipt number associated with posted cash receipts that are linked to the selected record in the Posting subtask.
This non-editable field displays the check number.
The check number will display for posted cash disbursements and also for posted cash receipts if a check number was entered when the cash receipt was entered.
This non-editable field displays the name of the user who posted the transaction.
This non-editable field displays the name of the user who entered the transaction.
This non-editable field displays the Ref 1 item, if applicable.
If you do not use reference numbers in data entry, this field will be blank.
This non-editable field displays the Ref 2 item, if applicable.
If you do not use reference numbers in data entry, this field will be blank.
This non-editable field displays any notes entered on the entry transaction.
Since this is a large field, you have the ability to open the field to show all notes entered.
This screen accesses data stored in the GL_POST_SUM (GL Posting Summary) and the GL_DETL (GL Detail) tables.