Customs Info

The fields in this subtask are designed for use with foreign currency billing.  If you are billing in your company's functional currency, you can use this subtask, but the data will only be available via custom reports using Impromptu.

This non-editable field displays the VAT registration number of the customer entered in the main screen. To modify the VAT registration for this customer, use the VAT Info subtask of the Customers screen (Accounting\Maintain\Customers).

Enter, or use Calendar Lookup to select, the tax date applicable for this invoice. The invoice date from the main screen will automatically display, but can be edited.

This non-editable field displays the tax location of the customer entered in the main screen. To modify the tax location for this customer, use the VAT Info subtask of the Customers screen (Accounting\Maintain\Customers).

Enter, or use Lookup to select, the receiving country for the selected invoice. The countries available are those saved in the EU Countries screen.

Enter, or use Lookup to select, the traffic direction for the selected invoice. The directions available are those saved in the Customs Traffic Direction Codes screen.

Enter any permit or license for the selected invoice.

If this invoice requires an intrastat reference, enter the number here.  Intrastat declarations are required for goods and services sold between European Union countries to keep statistical import/export records.

Enter, or use Lookup to select, the delivery term option for this invoice. The items available for selection are those saved in the Shipping Methods screen.

Enter, or use Lookup to select, the transportation mode for this invoice. The items available for selection are those entered in the EU Mode of Transportation screen.

This code identifies the type of transportation used to deliver the item to its destination.

For VAT certification in the United Kingdom, nine codes are defined:

1. Air Transport

2. Fixed (Installations)

3. Inland Waterway - (noncreditable in the UK)

4. Not Allocated

5. Own Propulsion

6. Postal

7. Rail Transport

8. Road Transport

9. Sea

Enter, or use Calendar Lookup to select, the supply date for this invoice. The invoice date will automatically display in this field as a default.

For most United States operations, the supply date is not used. Only the date of invoice (which is equal to the date of value of the shipment) is used to calculate the shipment value (via currency exchange rates).

For European and other overseas operations, the supply date is the same as the date of merchandise arrival and is used to calculate the value of the shipment (via currency exchange rates).

Enter, or use Lookup to select, the traffic direction for this invoice. The directions available are those saved in the Customs Traffic Direction Codes screen.

Enter, or use Lookup to select, the ship from country for this invoice.

Enter the weight of one item in the selected invoice. You can enter one digit to the right of the decimal separator.

Enter the unit of measurement for the Mass field. Use abbreviations such as Kg, Lb, etc.

Enter, or use Lookup to select, the country of origin for this invoice. The countries available are those saved in the EU Countries screen.

Enter, or use Lookup to select, the NOTC (Nature of Transaction Code) for this invoice. The NOTCs available are those saved in the EU Nature of Transaction Codes (NOTC) screen.

Enter, or use Lookup to select, the EC commodity code for the selected invoice. The only commodity codes available for lookup are those saved in the in EU Commodity Codes screen.

Note: These commodity codes are different than those in Costpoint Purchasing. These codes are a listing of "Harmonized Descriptions and Coding" as defined by the Custom Cooperation Council in Brussels. These codes were adopted by the United States in 1989 and are nearly identical in all countries. Please check the requirements of the countries to which you are selling.

Enter the number of supplementary units for the selected invoice. Supplemental units are required where a second quantity is indicated based on the Intrastat Reference number.

Enter, or use Lookup to select, the code for correcting a previously recorded transaction. For example, an omission in a previous month would be added into the current month with the correction code of "4."

Enter the value of the shipment in this field.

Select "G" (Good) or "S" (Service) for this invoice from the drop-down box.