Use this tab to view the invoice totals, retainage, sales tax, and customer funding responsibility percentage. You can also edit the other charges.
Use this tab after you have calculated bills and before you print or post them.
Why do I need other charges on my bill?
Use the fields in the Other Charges group box to add lines to the bottom of your bill that are not transaction based. Examples of other charges include: freight and shipping, management fees, and commissions.
Other charge codes are initialized in the Other Billing Charges screen, where you can identify specific posting accounts and organizations.
What if some of the total amounts in this tab are incorrect?
Use the Detail subtask to correct the bill. You should use the original source journal or the Adjust Open Billing Detail process (Projects\Process\Billing) to correct transactions that are incorrect. If the sales tax, other charges, or retainage amounts are incorrect, you can correct these items in this screen.
Use the fields in this group box to enter other or miscellaneous charges that you want to print and post on your bills. You can include up to three different codes on a bill. Each displays on a separate line on the bottom of the bill and is included in the invoice total.
You can set up other charges in the Other Billing Charges screen (Projects\Configure\Billing). Included in the setup is a description of the charge and the account and organization that will be used when the bill is posted. Each specific setup is identified with a code that can then be entered in this screen.
Enter, or use Lookup to select, the code for the other charge you want to bill. The other charge codes are initialized in the Other Billing Charges screen (Projects\Configure\Billing).
This field displays the description of the other charge code as it was set up in the Other Billing Charges screen (Projects\Configure\Billing). You can edit this field as needed.
Enter the amount for this other charge. The amount in this field displays in your company's functional currency.
The miscellaneous charge will display here in the billing currency for this invoice. The system will populate this field when you enter the amount in the Amount field.
Use the fields in this group box to review summary information for the invoice in both your company's functional currency and the billing currency.
This non-editable field displays the total amount of this bill, before any retainage amounts are deducted, in both billing and functional currencies.
This non-editable field displays the total of any retainage amounts in both billing and functional currencies.
This non-editable field displays the total amount of this bill, after retainage, in both billing and functional currencies.
This non-editable field displays the total sales tax applied from the Detail subtask, in both billing and functional currencies.
This non-editable field displays the total other charges, as entered in the Other Charges group box in this screen, in both billing and functional currencies.
This non-editable field displays the percentage of funding responsibility assigned to this customer in the Project Billing Information screen (Projects\Maintain\Billing).
This non-editable field displays the result of multiplying the Project Receivable times the Customer %.
* A red asterisk denotes a required field.
Changes to this screen update the BILL_INVC_HDR (Billing Invoice Header) table.