Exchange Rates

This non-editable field displays the invoice number from the main screen.

This non-editable field displays the customer account number from the main screen.

This non-editable field displays the customer name from the main screen.

This non-editable field displays the transaction code. The transaction description displays in the adjacent, non-editable field.

The transaction code represents the currency specified on the invoice.

This non-editable field displays the rate group code. The rate group description displays in the adjacent, non-editable field.

The rate group allows you to compare one currency to another.

For example, the "Daily" rate group might display 10 records. One record might compare the U.S. Dollar (USD) to the Japanese Yen (JPY), another record might compare the Dutch Gilder (NLG) to the British Pound (GBP), and the eight remaining records might include various other currency comparisons.

The rate groups you created establish a relationship between currencies. This relationship allows you to establish exchange rates in this subtask.

This non-editable field displays the exchange rate date.

The displayed date might represent the date you entered the invoice. It also might represent a more arbitrary date such as any one for which you calculated an exchange rate.

This non-editable field displays the rate amount.

If the transaction and functional currencies are the same, this field displays "1.0000000."

If the transaction and functional currencies are different, the system calculates the rate using the parameters you established for records in the  Multicurrency screens (Administration\Maintain\Multicurrency).

This non-editable field displays the transaction to functional exchange rate if you calculate the exchange rate for a non-Euro currency.

In this case, the field will be labeled Trans to Func.

The value in the Trans to Func field defaults from the Rate Amount field of the Exchange Rates by Date screen (Administration\Maintain\Multicurrency) if you track exchange rates by date.

If you calculate the exchange rate associated with a Euro currency, the system calculates the value in this field by dividing "1" by the value in the Euro-to-Currency Exchange Rate field of the Currency Status screen (Administration\Maintain\Multicurrency). In this case, the field will be labeled Trans to Euro.

This non-editable field displays "1.0000000" if you calculate the exchange rate for a non-Euro currency. In this case, the field will be labeled N/A.

If you calculate the exchange rate for a Euro currency, the field will be labeled Euro to Func.

In this circumstance, the system calculates the value in this field using the parameters you established for the Multicurrency records (Administration\Maintain\Multicurrency).

Since all of the fields in this subtask are non-editable, this pushbutton is disabled.

If this subtask were editable, you could use this pushbutton to refresh the fields in this group box and retrieve updated exchange rate information, using data in the Transaction Currency, Rate Group, and Rate Date fields.

If this checkbox is selected, the system has halted any activity associated with the exchange rate information referenced in this subtask. This suspension occurs after a transaction has posted.

In this circumstance, Costpoint ignores any subsequent updates to the exchange rate throughout the life of this record. In this case, all evaluations of this record are based on the exchange rate at the time the transaction posted.

For example, if the Rate field displays ".2000000," as it relates to the Dutch Gilder (NLG) and U.S. Dollar (USD) transaction to functional exchange rate, this value will not change as long as the Freeze Rate checkbox is selected. Although the actual, real-time rate may fluctuate, the data in this subtask will remain constant.

In addition, if you selected the Freeze Rate checkbox, this transaction will be excluded when you execute the Update Open A/R Exchange Rates process (Administration\Process\Multicurrency).  

The Update Open A/R Exchange Rates process (Administration\Process\Multicurrency) inserts the most current exchange rate into the history tables to allow the calculation of unrealized gains and losses.

Since all of the fields in this subtask are non-editable, the functionality of this checkbox is disabled; you cannot use it to halt or suspend exchange rate activity.

Since all of the fields in this subtask are non-editable, this pushbutton is disabled.

If this subtask were editable, you could use this pushbutton to update the header record and any applicable subtasks in this screen with new exchange rate information. For example, if you changed the data in the Transaction Currency, Rate Group, and/or Rate Date fields, you would select the Find Rates pushbutton to display the updated exchange rate information in this subtask. Selecting the Apply Rates pushbutton synchronizes the header information and all applicable subtasks in the primary screen so they are consistent with the information in this subtask.

Select this pushbutton to close or hide the subtask.