Checks Disbursed

This non-editable field displays the vendor ID of the vendor you selected from the main screen.

This non-editable field displays the vendor name of the vendor you selected from the main screen.

This non-editable field displays the location of the vendor you selected from the main screen.

This field displays the total of all checks disbursed for the vendor you selected from the main screen expressed in the functional currency of your company.

This field displays each check number issued to the selected vendor.

This field displays the date on which each of the checks was issued.

This field displays the joint payee to whom the check was issued. You can add a joint payee in the Address subtask of the Enter A/P Vouchers screen or the Enter PO Vouchers screen (Accounting\Transactions\Vouchers).

This field displays the currency code for this check's pay currency. The pay currency is the currency in which you paid the voucher. This currency may or may not be the same as the functional currency (the currency in which you maintain your general ledger) or the transaction currency (the currency of the invoice you received from your vendor).

This field displays the total check amount. This amount displays in terms of your pay currency.

This field displays the check amount displayed in terms of the functional currency (the currency in which you maintain your general ledger).

This field displays the code of the pay vendor's payment address. You linked the address codes to the vendors in the Vendor User Flow Addresses table (Accounting\Maintain\Vendors).

You must have established one address code as a default payment address code that will default in the Addresses subtask of the Enter A/P Vouchers (Accounting\Transactions\Vouchers) or the Enter PO Vouchers screen (Accounting\Transactions\Vouchers).

If other payment address codes are available to use for the vendor ("Y" in the Payment Address field in the Vendor User Flow Addresses table (Accounting\Maintain\Vendors), you can change the address code until you post the voucher.

This field displays the fiscal year to which the check was posted.

When you print checks in the system, the fiscal year entered in the Selection Ranges block in the Print/Void A/P Checks screen (Accounting\Process\Pay) determines the fiscal year used to post the check.  

This field displays the period to which the check was posted.

When you print checks in the system, the period entered in the Selection Ranges block in the Print/Void A/P Checks screen (Accounting\Process\Pay) determines the period used to post the check.  

This field displays the subperiod to which the check was posted.

For void vouchers, this field displays the date on which the voucher was voided.
If the Status field on the main screen does not contain a "V" (Void), this field will be blank.

You can void checks in the Print/Void A/P Checks screen (Accounting\Process\Pay).

For void vouchers, this field displays the fiscal year in which the voucher was voided.

If the Status field on the main screen does not contain a "V" (Void), this field will be blank.

You can void checks in the Print/Void A/P Checks screen (Accounting\Process\Pay).

For void vouchers, this field displays the period in which the voucher was voided. If the Status field on the main screen does not contain a "V" (Void), this field will be blank.

You can void checks in the Print/Void A/P Checks screen (Accounting\Process\Pay).

For void vouchers, this field displays the subperiod in which the voucher was voided. If the Status field on the main screen does not contain a "V" (Void), this field will be blank.

You can void checks in the Print/Void A/P Checks screen (Accounting\Process\Pay).

This field displays the General Ledger account from which the check was written.

You linked the cash account, cash organization, and bank abbreviation to the cash account description  in the Cash Accounts screen (Accounting\Maintain\Accounts). You linked the cash account description to each vendor in the Defaults subtask of the Vendor User Flow screen (Accounting\Maintain\Vendors).

You can change the cash account description in the Header Info subtask of the Enter A/P Voucher screen (Accounting\Transactions\Vouchers) or the Enter PO Voucher screen (Accounting\Transactions\Vouchers).

This field displays the organization from which the check was written.

You linked the cash account, cash organization, and bank abbreviation to the cash account description  in the Cash Accounts screen (Accounting\Maintain\Accounts). You linked the cash account description to each vendor in the Defaults subtask of the Vendor User Flow screen (Accounting\Maintain\Vendors).

You can change the cash account description in the Header Info subtask of the Enter A/P Voucher screen (Accounting\Transactions\Vouchers) or the Enter PO Voucher screen (Accounting\Transactions\Vouchers).

If a reference number is associated with this check, this field will display the number. Reference numbers will display here only if you are using them in data entry rather than for reporting.

You set up reference numbers in the Define Ref Structures screen.

If a reference number is associated with this check, this field will display the number. Reference numbers will display here only if you are using them in data entry rather than for reporting.

You set up reference numbers in the Define Ref Structures screen.

This field displays the cash account name from which the check was written.

This field displays the organization name from which the check was written.

If a reference number is associated with this check, this field will display the Reference 1 Name.

If a reference number is associated with this check, this field will display the Reference 2 Name.

This field displays the check status from the history tables.  There are five possible statuses: "O" (Outstanding), "C" (Cleared), "V" (Void), "S" (Stop Payment), or "P" (Purged).

Currently, the cleared status is not a system-generated status from the Bank Reconciliation screens.