Details

Enter, or use Lookup to select, the tax ID for this vendor's VAT. The items in lookup are those that were entered for the vendor in the VAT Info subtask of the Vendors screen.

The taxing dateisthe reference date for VAT transactions. The default is the date on which the voucher is entered, but you can change it to the receipt date for goods purchased. This field is significant only in certain tax situations.

This field displays the tax location. The tax location is linked to the tax ID in the VAT Info subtask of the Vendors screen.

Enter the Retainage Rate for this voucher. To pay the voucher in full, enter a rate of zero.

This field displays the percentage of the voucher being paid.

If you are not using Costpoint Purchasing, you can enter a PO number relating to this voucher as a reference only. The PO number you enter does not affect the calculation of commitments.

If you are not using Costpoint Purchasing, you can enter a PO release number for the PO relating to this voucher as a reference only. The PO number and release number you enter do not affect the calculation of commitments.

The system selects this non-editable check box for all recurring vouchers created when the Create Recurring A/P Vouchers process is run. Only the system can select this check box.

When a regular voucher or a template voucher is saved, this check box remains unchecked.

This field displays the voucher number of the template voucher from which the recurred voucher was created.

Select this check box to place this voucher on hold. Vouchers on hold can neither be posted nor paid.

Select this check box if you want to place all vouchers from a chosen vendor on hold until the vouchers are billed and you are paid.

This check box is not activated until the vendor has been designated as a pay-when-paid vendor via the Vendors screen. A vendor designated as a pay-when-paid vendor must also have a billable pay-when-paid project assigned to the voucher item.

Select this check box to place disallowed transactions on "over budget" status.

This check box is used to identify transactions that, if posted, would cause you to exceed the line item ceiling that was placed on the project.

If any line on this transaction causes an overrun on a line item ceiling, the entire voucher is flagged as over budget. This feature is useful for encumbrance tracking.

Select this check box to print a separate check for each voucher.

Use this field to keep track of scheduled payment dates.

When you enter the A/P voucher, the Anticipated Pay Date field defaults to the value in the Due Date field that was entered or calculated by the system in the Enter A/P Vouchers screen.

You can change the Anticipated Pay Date in this subtask and in the Edit Voucher Payment Status screen any time before you pay the voucher.

This field displays the expense report ID of a saved voucher. If you manually enter a value in this field, the voucher is assumed to be a travel expense (TE) voucher, and you must select the Save as TE Voucher check box on the Entry Defaults tab.

If you enter an expense report ID, the Check tab, Recur tab, and Vendor Labor subtask become inactive. Once you save a TE voucher, any information already in the Check tab, Recur tab, or Vendor Labor subtask is discarded.

Enter, or use Lookup to select, a CIS code.

This field displays the ID of the approver.

This field identifies the person who entered the voucher. It is non-editable, and cannot be changed anywhere on the voucher.

This field displays the system date. It is non-editable and cannot be changed anywhere on the voucher.