Costpoint assumes that the check has already been prepared and sent to your vendor. Because of this, validations for pay-when-paid items and validations for a subcontractor or lien display as a warning, but you can still enter the manual check.
Use the Check tab at any time during voucher entry to store information related to manual checks that have been issued against the voucher that you are entering.
To enter checks against vouchers that you have already entered and posted, use the Record Manual Checks screen.
You can record only one manual check in this screen for a previously posted voucher. If you issued more than one manual check for this voucher, you can enter one here, post the voucher, then record the other check(s) in the Record Manual Checks screen. It may be easier to post the voucher and record all manual checks for the voucher in the Record Manual Checks screen.
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Costpoint assumes that the check has already been prepared and sent to your vendor. Because of this, validations for pay-when-paid items and validations for a subcontractor or lien display as a warning, but you can still enter the manual check. |
This non-editable field displays the pay vendor ID from the header and from the Address tab. The pay vendor name and location display in the unlabled fields to the right.
This non-editable field displays the joint payee from the header and from the Address tab.
This field displays the cash account description associated with the vendor.
Enter the check number for the check that paid against this voucher.
You can record only one manual check for the voucher in this screen. If you issued more than one manual check for this voucher, you can enter one check here, post the voucher, and then record the other check(s) in the Record Manual Checks screen. It may be easier to post the voucher and record all manual checks for the voucher in the Record Manual Checks screen.
Enter, or use the Calendar lookup to select, the date on which you issued the check.
If a discount was taken on the voucher when it was paid, enter the amount here.
Enter the amount of the check that paid this voucher.
If the manual check paid multiple vouchers, you must record the manual check against each individual voucher, recording against each one that portion of the check that paid that particular voucher.
For example, if a check paid two vouchers, one for 1,000 and one for 50, the total amount of the check was 1,050. However, when you record the manual check, the check amount will be 1,000 for the first voucher and 50 for the second.
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Note: You can enter a value equal to or less than 0 in this field. Doing so allows you to assign multiple vouchers to one check number. You can process a zero amount vendor payment using the Post Vouchers screen (Accounting\Process\Post). This will eliminate the outstanding vouchers from the Open A/P Report. |
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Only open fiscal years, periods, and subperiods display in Lookup in this tab. |
Enter, or use Lookup to select, the fiscal year in which to record the check.
Enter, or use Lookup to select, the period in which to record the check.
Enter, or use Lookup to select, the subperiod in which to record the check.
Changes to this screen update the VCHR_HDR tables.
