EXPENSE REPORTS APPLIED

Use this subtask to view how, if at all, the advance has been applied to an expense report. Highlight a row in the Advance Detail subtask and select the Exp Rpts pushbutton to view the detail of that travel transaction. 

Vendor

These fields display the vendor ID, vendor name, and location information for the line you selected in the main screen.

Number

This field displays the advance number as it was generated by the system or assigned by the user.

Total Amt

This field displays the total advance requested. No repaid amounts are considered in this figure.

Date

This field displays the date of the original advance.

Amt Applied

This field displays the amount of advance that has already been applied to this posted expense report line.

Due Date

This field displays the travel advance due date as it was assigned by the system, based on vendor criteria, or as assigned by the user.

Amt Outstanding

This field displays the amount of advance that is outstanding from the original advance amount less this posted expense report line.

Entry

This group box displays data regarding the last change of this advance request in the system.

User

This field displays the ID of the last user to change the advance request before it was posted.

Date

This field displays the system date of the last change to the advance request before it was posted.

Subpd

This group box displays the fiscal year, period, and subperiod to which the advance request was posted.

Table Window

Expense Report Number

This column displays the expense report number that contains the information included in this row.

Expense Report Date

This column displays the date the expense report was entered into Costpoint.

Due Date

This column displays the expense report due date as it was assigned by the system, based on vendor criteria, or as assigned by the user.

Expense Report Vendor

This column displays the vendor ID for the expense report.

Vendor Name

This column displays the vendor name for the expense report.

Voucher Number

This column displays the A/P voucher number of the expense report.

Fiscal Year

This column displays the fiscal year to which the expense report was posted.

Period

This column displays the period to which the expense report was posted.

Subperiod

This column displays the subperiod to which the expense report was posted.

Amount

This column displays the expense report amount that was posted to this advance on this expense report.

Source

This column displays the code that identifies where the expense was created: "E" for Enter Expense Reports screen, "C" for a cash receipt posted in Costpoint Accounts Receivable (repayment of unused cash advance), and "A" for an advance line from either Maintain Advance History screen (for initialization) or Enter Advance Requests screen.

Notes

This column displays the notes that were entered as part of the expense report processing.

Exp Rpt Detail

Select this pushbutton to open the Expense Reports Detail subtask.