Use this screen to establish the configuration of the file that will be created for direct deposit transmittal (the ACH file), and to set up your direct deposit advice, cash account, bank reconciliation information, and Electronic Federal Tax Payment System (EFTPS) information. Use this screen to maintain the ACH Control File to meet your bank's requirements.
You must set up this screen before you create your first direct deposit file or print your first direct deposit advices and before you submit your first EFTPS tax deposit. Update this screen if you change banks or if your bank changes its requirements.
Enter, or use Lookup to select, the pay cycle for which you will be setting up your direct deposit advice, cash account, bank reconciliation information, and EFTPS deposit information (you can set up only one pay cycle at a time). You must set up a record for each pay cycle for which you want to do direct deposit and EFTPS deposits. You should set up a "dummy" pay cycle in the Pay Periods screen to use for your EFTPS deposits and enter it here.
Enter the last advice number for this pay cycle. This field is updated with the last advice used upon execution of the Print/Reprint Payment Advices process, when you select the Print Payment Advices radio button. This value is not updated when you select the Reprint Payment Advices radio button, or if the advice number is manually entered in the Maintain Employee Earnings screen.
Enter, or use Lookup to select, the bank abbreviation for the bank that holds the payroll cash account in this required field.
Enter the nine-digit numeric transit/routing number for processing the credits to the employees' accounts. This number is usually found in the bottom left corner of a check or deposit slip.
Enter your company's bank account number that is to be charged for the total of deposits. You can enter up to 17 alphanumeric characters. This is a required field.
This field is a nine-digit numeric field. You need to fill in this field only if your bank requires a "debit record." The debit record is the charge against the employer's account for the total amount of the direct deposit payroll. This is normally your bank's local ABA number. Many banks have been merged and/or bought, so it is not unusual to have one ABA number for your local branch, which you would enter in this field, and a different ABA number for the home office where all the transfers are made, which you would enter in the ACH Bank ABA Number field.
If your bank does not want a "debit record," leave this field blank.
Some banks require non-standard header records. You can enter two non-standard header records in these fields, each containing up to 80 alphanumeric characters.
This is a 10-digit numeric field. You will usually enter a space, followed by your ACH Bank ABA Number. Some banks require a different number; your bank will provide this information to you.
Enter up to 23 alphanumeric characters in the adjacent field for the name of the entity associated with the Receiving Point ID. This is a required field.
This is a 10-digit numeric field. You will usually enter a space, followed by your company's federal tax ID number. Some banks require a different number; your bank will provide this information to you. This is a required field.
Enter up to 23 alphanumeric characters in the adjacent field for the name of the entity (your company) associated with the Sending Point ID. This is a required field.
Use this one-character field to have multiple files created on the same date and between the same participants. This field is normally a "1" or an "A." This is a required field.
This field is usually "Payroll;" however, some banks require spaces. This is a required field.
Select this checkbox to add blocking records so that the total records found in the file are a multiple of 10, if your bank has this requirement. For example, if 28 records exist after all prenotes and live deposits are recorded, the system will add two additional records - for a total of 30 records in the file. These records consist of all nines.
Select this checkbox to include hard returns at the end of each line. Some banks will not accept the file with hard returns at the end of each record.
Select this checkbox to write the employees' names to the ACH file without commas separating the last and first names. Normally, this checkbox is not selected.
Select this checkbox if you want your ACH file to have an end-of-file marker. Many banks require ACH files to have an end-of-file marker.
This field indicates whether the Depository Financial Institution (DFI) (your bank) follows the ACH rules ("1") or not. Normally, this field will be the first eight digits of your ABA number preceded by the number "1." This is a required field.
Normally, you will enter the first eight digits of your ABA number; however, you can enter another number provided by your bank. This is a required field.
Normally, you will enter the first eight digits of your ABA number; however, you can enter another number provided by your bank. This is a required field.
Some banks require a non-standard trailer record. You can append one trailer record, of up to 80 characters, to the file.
Select this pushbutton to open the Posting/Advice Information subtask.
Changes to this screen update the Direct Deposit Setup (DIR_DEP_SETTINGS) table.