Use this subtask to add quote information for a requisition line item or to reference existing vendor quotes by the buyer to source the requisitioned item. Provided the procurement type of the requisition line calls for a specified number of quotes, you will be informed when too few quotes are referenced.
You can enter quote information in the Enter Quotes by Vendor and Enter Quotes by Item screens, and populate this screen's table window with the existing quote lines for this requisition item. If you created any quote lines (and added them to proposal costs) in the Add Vendor Quotes subtask of the Maintain PBOM Cost Estimates - Indented and Maintain PBOM Cost Estimates - Summarized screens in Costpoint Materials Estimating, you have the option of adding the quote lines in this screen as well. To add existing lines, you can either add a new line and populate the Quote field (with an existing quote ID), or select the Auto-Load pushbutton to load all open quote information previously entered for this item and linked to this requisition ID. The unit of measure, quantity, cost and other quote information will default into their respective fields, as entered for the quote line. You cannot use this subtask to edit quotes created in another screen.
You can also use this subtask to add new quote IDs for pending requisitions, and establish exchange rate information that is specific to this quote even if it differs from the requisition's exchange rate information.
Establish quote information whenever a line item is added to the requisition. Maintain this subtask when changes are required.
These non-editable fields display the requisition ID, revision, line number, and line revision number from the Enter Requisitions screen.
These non-editable fields display the item ID, revision, and description from the requisition line.
This field displays the miscellaneous type, if entered in the requisition line.
This non-editable field displays the requisition unit of measure for the requisition line item.
These non-editable fields display the procurement type code and description entered in the requisition line, and the number of quotes required assigned to that procurement type.
Enter "Y" (Yes) if this quote should be saved in the Vendor Quote file for future reference. Enter "N" (No) to indicate that you are referencing a quote already entered in the Vendor Quote table. If the quote line is new and you change this field to "Y" (Yes) and save the record, the quote information can be accessed in the Enter Quotes by Item and Enter Quotes by Vendor screens.
Enter, or use Lookup to select, the ID of the vendor supplying the quote to be referenced against this requisition line. The vendor must not be flagged as a payroll vendor, and its Approval Code must not be "Not Approved." If the vendor has an Approval Code of "Pending," you will receive a warning.
You can add vendors to the table by using the Vendor Info menu in Costpoint Purchasing, Procurement Planning, and Accounts Payable.
This field displays the name of the selected vendor.
This field displays "Y" (Yes) if the vendor ID entered is an approved vendor for this item. If it is the preferred vendor, a "P" (Preferred) will display. If this vendor is not acceptable for this item, an "N" (No) will display. If the vendor has not been approved, the field will remain blank. Use Lookup to display all vendors linked to this item.
Enter, or use Lookup to select, the quote ID to reference against this requisition line. If you use Lookup, all vendor quotes that are available for the item will display.
Enter, or use Lookup to select, the quote ID line number to be referenced against this requisition line.
Enter, or use Lookup to select, a valid unit of measure that the vendor used to quote this item.
Enter the minimum quantity of the quoted item that the vendor is willing to sell in one order.
Enter the gross item unit cost that applies to this requisition line for this quote.
Enter the volume discount that applies to this quote.
Enter the net unit cost (in transaction currency) that applies to this quote.
Enter any additional costs (in transaction currency) that apply to this quote.
Enter, or use Lookup to select, the line charge type that applies to the additional costs for this quote.
Enter the vendor-quoted lead time, in days, for this item.
Enter the date on which the quote was received from the vendor.
Enter the date on which the vendor quote expires.
Enter, or use Lookup to select, the manufacturer part number for the part being quoted. The manufacturer part number is the default when the part/vendor combination exists in the Alternate Parts table in Costpoint Product Definition. Use Lookup to select other manufacturer parts in the Alternate Parts table.
Enter the revision for the manufacturer part being quoted. The revision of the manufacturer part is the default when the part/vendor combination exists in the Alternate Parts table in Costpoint Product Definition.
Enter, or use Lookup to select, the vendor part for the part being quoted. The vendor part is the default when the part/vendor combination exists in the Alternate Parts table in Costpoint Product Definition. Use Lookup to select other vendor parts in the Alternate Parts table.
Enter the revision for the vendor part being quoted. The revision of the vendor part is the default when the part/vendor combination exists in the Alternate Parts table in Costpoint Product Definition.
This field displays the transaction currency code for the quote line. If you enter an existing Quote ID, the value for the transaction currency and other exchange rate related fields will default from that quote header (i.e., the screen from which the quote originates), and the fields in the Exchange Rates subtask will be disabled. If you add a new quote and enter a vendor that contains default currency information (i.e., the Transaction field is populated for the vendor record in the Default Currencies group box in the Multicurrency subtask in the Maintain Vendors screen), the vendor's default transaction currency will display. Otherwise, this field will default with the Default Transaction currency from the Multicurrency Settings screen, or the Transaction Currency from the Exchange Rates subtask. If you modify the transaction currency, or the exchange rate is different from that of the original requisition line, you will receive a warning message but will still be able to save the record.
This field displays the item's gross unit cost (in functional currency) that applies to this quote line. This field is calculated as Gross Unit Cost x the Trans to Func value in the Exchange Rates subtask. For existing quotes, the values in the Exchange Rates subtask will default from the Enter Quotes by Vendor and/or Enter Quotes by Item screens.
This field displays the item's net unit cost (in functional currency) that applies to this quote line. This field is calculated as Net Unit Cost x the Trans to Func value in the Exchange Rates subtask.
This field displays the amount of extra charges associated with the item (in functional currency) for this quote line. This field is calculated as Extra Charges x the Trans to Func value in the Exchange Rates subtask.
Select this pushbutton to view and maintain the transaction currency, rate groups, and exchange rates for the selected quote line. This pushbutton will be disabled if you do not have access to Costpoint Multicurrency.
Select this pushbutton to load all open quote information previously entered for this item and linked to this requisition ID. You cannot use this subtask to edit quotes created in another screen.