Use this screen to issue material between inventory abbreviations and locations. Use it whenever inventory transfers are required.
If you entered "Y" in the Auto-Assign field in the Transaction IDs subtask of the Warehouses screen and selected "Project/Account Transfers," leave this field blank and the system will automatically assign the next transfer ID. If Auto-Assign is "Y" and you manually assign a transfer ID in this field, the system will not update the Last Inv Trans ID field in the Transaction IDs subtask of the Warehouses screen. If you enter "N" in the Auto-Assign field, you can manually enter a transfer ID containing up to 10 alphanumeric characters. The value in this field cannot begin with a space.
This field displays the system date as the default transaction date, but you can enter another date.
Enter, or use Lookup to select, the material handler who is performing this transaction. A valid employee ID is required.
Enter, or use Lookup to select, the reservation ID that this transfer will consume. This is an optional field. If you enter a reservation ID, the part, warehouse, and inventory abbreviation information will be displayed. A reservation ID is required for a payback transfer.
Select the type of transfer to be performed. The transfer type selections are as follows:
Standard - Select this option to transfer inventory between inventory abbreviations at the current dollar cost value of the From project.
Borrow - Select this option to pull material from one project to another project, create an offsetting transfer reservation, and save the cost of that transaction for later payback transfer to be performed at the same cost. With this transfer type, you can enter the reservation ID for the offsetting reservation. You must enter the offsetting borrow reservation ID.
Payback - Select this option to repay an original borrow transaction at the original cost.
This field displays the total amount of this transfer. The system calculates the total by multiplying the transfer quantity by the unit cost or the sum of the extended cost for all of the lines. You cannot edit this calculated field. This field is not displayed if Cost Suppression is in effect (the Suppress Cost checkbox is selected in the table window of the Maintain Users screen in Costpoint System Administration).
Enter, or use Lookup to select, the ID of the warehouse from which the material will be taken. The warehouse ID must already exist in the Warehouses table.
Enter, or use Lookup to select, the default inventory abbreviation from where the material will be taken. You can override this at the line level.
Enter, or use Lookup to select, the default location from where the material will be taken. The location ID must already exist for the From Warehouse in the Locations table. You can override this at the line level.
Enter, or use Lookup to select, the warehouse ID to where the material will be moved. The warehouse ID must already exist in the Warehouses table.
Enter, or use Lookup to select, the default inventory abbreviation to be charged. This inventory abbreviation must already exist in the Inventory Projects screen. You can override this at the line level.
This field displays the project ID associated with the inventory abbreviation.
Enter, or use Lookup to select, the default location to which the material will be moved. The location ID must already exist for the To Warehouse entered in the Locations table.
The line number is automatically generated.
Enter, or use Lookup to select, the part ID for the material to be issued.
This field displays the last revision assigned to the part ID. You can enter, or use Lookup to select, another revision that exists for this part ID, if necessary.
This field displays the description for the part.
This field displays the inventory unit of measure for the part.
The From Def Inv Abbrev entered in the header is displayed but can be changed. You can use Lookup to select a new inventory abbreviation.
The project ID for the From Inv Abbrev is displayed and cannot be maintained.
Enter the quantity to be issued. This will default from the reservation, if you entered one in the Reservation ID field.
Enter, or use Lookup to select, the ID of the location from which the material is being transferred.
Enter, or use Lookup to select, the location to which the material is being transferred.
Enter "Y" (Yes) or "N" (No) to have this transfer consume a reservation for this part. If you entered an ID in the Reservation ID field in the header, this value must be "Y." If you did not enter a reservation, "N" will default, and this issue will consume all reservations with the same criteria as entered in the From and To group boxes.
This field displays the quantity for this part in the reservation. If you did not enter a Reservation ID in the header, the quantity for all reservations is displayed.
This field displays the unit cost for this part. If Cost Suppression is in effect (the Suppress Cost checkbox is selected in the table window of the Maintain Users screen in Costpoint System Administration), the unit cost does not display.
This field displays the total of the transfer quantity multiplied by the unit cost. If Cost Suppression is in effect (the Suppress Cost checkbox is selected in the table window of the Maintain Users screen in Costpoint System Administration), the extended cost does not display.
Enter, or use Lookup to select, a valid reference 1 number. If you entered a Reservation ID, the reference number assigned is defaulted here.
Enter, or use Lookup to select, a valid reference 2 number. If you entered a Reservation ID, the reference number assigned is defaulted here.
Enter, or use Lookup to select, a valid reference 1 number. If you entered a Reservation ID, the reference number assigned is defaulted here.
Enter, or use Lookup to select, a valid reference 2 number. If you entered a Reservation ID, the reference number assigned is defaulted here.
Select this pushbutton to view the accounting period to which the transaction will be posted according to the transaction date.
Select this pushbutton to enter text regarding a transaction.
Select this pushbutton to record or view serial and lot number information for a selected transaction line.
This pushbutton is currently disabled in this version of Costpoint. However, if you select Clone from the File menu, a Clone window appears in which you can select the transaction that you would like to clone. Upon completing the cloning process, you will be given the option of reversing the transaction, in which case the positive Transfer Qty and associated Total Transfer Amt will be reversed; or keeping the cloned transaction equal to the original amounts. Reversing quantities cannot exceed the original transaction quantity. The effect of reversing a positive transfer is similar to that of a negative transfer. The original transaction costs will be used for the reversal.
Changes to this screen update the INVT_TRN and INVT_TRN_LN tables. This screen also relies on the settings in the INVT_SETTINGS and MRP_SETTINGS_CORP tables. Information for inventory transfers is also stored in and/or pulled from the following tables, as indicated for the applicable subtasks in this screen: EMPL, INVT, INVT_ABBRV_CD, INVT_PROJ, INVT_WHSE_LOC, ITEM, ITEM_PROJ_CST, REF_STRUC, RES_HDR, RES_LN, SUB_PD, WHSE_LAST_TRANS, WHSE_LOC.