PRINT JE EDIT REPORTS

Use this screen to print journal entries before posting them to the General Ledger. The JE Edit report provides detail supporting your journal entries. You can print and review journal entries, including those covered by the Journal Entry Approval feature, before posting.

You can print JE Edit reports as often as necessary at any time after you have entered and saved journal entries. You should review this report before posting your journal entries.

If your firm's accounting operations policies include segregation of duties, perhaps to comply with the Sarbanes-Oxley Act of 2002, or it has otherwise decided to require that journal entries be approved, you can use the Approve Journal Entry feature. In that case, you can use the options in the Approval Status group box to include or exclude approved and unapproved journal entry transactions on the JE Edit report. You use the JE Approval Settings subtask of the G/L Settings screen to specify whether journal entries require approvals.

You can apply organization security to this function. Use this optional feature to grant or remove rights for individual users to view and/or update specific organizations. In order to do so, you must first set up the necessary org security screens in Costpoint System Administration. You can then activate org security through the Maintain Users and System Settings screens. For more information about org security and how to apply it, see Special Topic SA - 5, "Organizational Security" and the documentation for the Organizational Security menu in Costpoint System Administration.

This report displays Input File Numbers for journal entries created by the Journal Entry Preprocessor.

Screen Location?

Select Subperiods

Range Option

Use this option to specify the range of subperiods to include. From the drop-down list, select one of the following settings:

The default for this field is All.

Fiscal Year

Enter, or use the drop-down list to select, the desired fiscal year for which to print.

Period Starting and Ending

Enter, or use the drop-down box to select, the correct starting and ending periods for the range you want to have included on the report.  If you set Range Option to All, these fields are inactive.

Subperiod Starting and Ending

Enter the starting and/or ending subperiods for the range of subperiods to be included on the report. The non-editable fields to the right display the ending dates for the subperiods selected.

Page Break On Period

Select this option to insert a page break after each period selected.

Page Break on Subperiod

Select this option to insert a page break after each subperiod selected.

Select Journal Entries

Range Option

Use this option to select the range of journal entries to print. From the drop-down list, select one of the following settings:

From

Enter, or use to select, the starting journal entry for the range you want to include. If you set Range Option to All or From Beginning, this field is inactive.

To

Enter, or use to select, the ending journal entry for the range you want to include. If you set Range Option to All, One, or To End, this field is inactive.

Page Break

Select this checkbox to insert a page break after each journal entry.

Select User ID

Range Option

Use this option to select the range of user IDs to print and post. From the drop-down list, select one of the following settings:

From

Enter, or use to select, the starting user ID for the range you want to include. If you set the Range option to All or From Beginning, this field is inactive.

To

Enter, or use to select, the ending user ID for the range. If you set the Range option to All, One, or To End, this field is inactive.

Approval Status

If your firm's accounting operations policies include segregation of duties, perhaps to comply with the Sarbanes-Oxley Act of 2002, or it has otherwise decided to require that journal entries be approved, you can use the Approve Journal Entry feature. If your firm uses the Approve Journal Entry feature, you can use these options to include or exclude approved and unapproved journal entry transactions on the JE Edit report:

Include both Approved and Unapproved Journal Entries

This option is selected by default.

Include Unapproved Journal Entries Only

To enable this option, select the Unposted Only setting for the Select Posting Status option on this screen.

Include Approved Journal Entries Only

To enable this option, select the Posted Only setting for the Select Posting Status option on this screen.

Select Posting Status

Select the posting status you want to print:

If your firm uses the Journal Entry Approval feature, the posting status affects the settings available in the Approval Status group box.

Show

Reference Numbers

Select this option to print reference numbers on the report.

Account Names

Select this option to print account names on the report.

Journal Line Notes

Select this option to include journal line notes on the report.

Select

Adjusting Entries

Select this option to include adjusting entries on your report. (This option is selected by default.)

Recurring Entries

Select this option to include recurring entries on your report.

Reversal Adjusting

Select this option to include reversal adjusting entries on your report.

Reversal Recurring

Select this option to include reversal recurring entries on your report.

Project Transfer

Select this option to include project transfer entries on your report.

Multi-Job Allocations

Select this option to include multi-job allocations entries on your report.

You can save the report parameters for future use. To save the selected report parameters, click Save after you enter your report selections. Enter an appropriate ID and description for the report, and click OK to save. Stored report parameters are especially useful if reports are to be run through Process Manager.