SET SYSTEM ASSIGNED JE NUMBER

Use this screen to modify the last system-assigned journal entry number for a given accounting period.

Use this screen to initialize or change the sequential order of system-assigned numbers within each accounting period. The last system number is automatically updated whenever Costpoint automatically generates the next available number assigned in the Enter JEs screen.

Accounting Period

Use Find/Query to select data for this group box. Use this group box to control whether data entry is allowed for a given accounting period; the fiscal year and accounting period must already exist before you can set up a last system-assigned journal entry number.

Fiscal Year

This non-editable field displays the fiscal year of the last system assigned number that you want to modify.

Period

This non-editable field displays the period of the last system assigned number that you want to modify.

End Date

This non-editable field displays the end date of the accounting period for the last system assigned number that you want to modify.

Status

This non-editable field indicates whether data entry is allowed for a given accounting period. You can enter data if the status is "O" (Open); if the accounting period status is "N" (Not Available) or "C" (Closed), you cannot enter data.

Table Window

Journal Code

Use this drop-down box to select the journal code of the last system assigned number to be modified. Valid options are "AJE" (Adjusting Journal Entries) and "REV" (Reversal Adjusting Journal Entries).

Description

This non-editable field displays the description of the selected journal code.

Last System Number

This column displays the last system-assigned journal entry number and can be modified. This field is available only if the Entry Edit Status for the journal code is "O" (Open).

Entry Edit Status

This non-editable field displays the journal code's entry edit status for a given accounting period.

Modified By

This non-editable field displays the ID of the person who last modified the system-assigned number.

Date Modified

This non-editable field displays the date on which the system assigned number was last modified.

Journal Activity

Select this pushbutton to view the Journal Activity Inquiry subtask.

Table Information

Changes to this screen update the LAST_JE_NO table.