RECURRING 

Use this subtask to assign a recurring journal entry to a cycle and to set up starting and ending dates for the time period in which the recurring entry will be used. Once you enter a recurring JE in the Enter JEs screen, you must first post it to the general ledger before you can create a new recurring JE from it in the Create Recurring JEs screen. (The new posted recurring entry then becomes a template from which Create Recurring JEs creates the future recurring entries.)

Before you can access this screen, you must set the journal entry type to Recurring. To do so, use the Type option in the JE ID group box on the Enter JEs screen.

Subtask Location?

JE ID

Type, Number

These non-editable fields display the journal entry type and journal entry number specified for the recurring journal entry on the Enter JEs screen.

Cycle

From the drop-down box, select the cycle to which this recurring journal entry belongs. You set up journal entry cycles on the JE Cycles screen. On that screen, you associate each cycle with a range of fiscal years, periods, and subperiods for which it is valid.

For example, you could set up a default cycle of Monthly, then link each accounting period to it at the beginning of each fiscal year. If you are creating a recurring-reversing journal entry, selecting a cycle also determines the default fiscal year, period, and subperiod information displayed in the Reversal group box on the Reversing subtask.

You are prompted for the cycle when you generate recurring journal entries on the Create Recurring JEs screen.

Starting

Fiscal Year, Period, and Subperiod

Select a starting fiscal year, period, and subperiod if you want to set a limit on the earliest subperiod in which the recurring journal entry can be used.

Ending

Fiscal Year, Period, and Subperiod

Select an ending fiscal year, period, and subperiod if you want to set a limit on the latest subperiod in which the recurring journal entry can be used. If you leave both the Starting and Ending fields blank, the recurring journal entry can be used in any subperiod that has been linked to its journal entry cycle.

To delete a recurring journal entry, set up an unposted version of the recurring journal entry, then click Delete (on the toolbar) or click File » Delete.