Use the options in the Miscellaneous Toolkits screen to perform specialized functions that are not normally used on a routine basis.
You can run the toolkits in these screens at any time because there are no system restrictions regarding their use. To avoid unexpected results, however, make sure that you first read the specific documentation for each toolkit regarding timing and other issues and obtain guidance from Deltek support personnel.
Use this toolkit to update the Curr Depr Yr and Days/Pds Remaining fields for a specified book in the Asset Master records, based on a range of depreciation start dates. This toolkit changes data in the Asset Master records and can significantly alter depreciation calculations.
Use this toolkit to clear values from the Current Pd Depreciation field(s) in the Asset Master records for the selected book(s) and re-set the values to zero. This toolkit will be most useful before initialization, when you may have calculated depreciation for test purposes but are not yet ready to go forward in "live" mode.
Use this toolkit only if you have purchased an Intermec 2400 series hand-held scanner (models 2410, 2415, 2420, or 2425). This toolkit automatically creates/updates a CPFABC.INI Costpoint file that can be uploaded directly into the Intermec scanning hardware using the Intermec FileCopy Utility.
Beginning with version 5.0 of Costpoint, we have added a new feature that works in conjunction with the capture of change data in Asset Master records. You can now post transfer entries to the General Ledger under specific circumstances.
If you have selected the appropriate checkboxes in the Asset/Template Change Settings screen, the system can automatically generate transfer entries when you make changes to the asset ("ownership") account, organization, and project fields AND/OR the Accum Depr Acct Code fields in an Asset Master record.
In previous Costpoint versions, in which the transfer posting capability was not available, the system automatically populated the JE_REQ_FL column in the ASSET_AUDIT_LOG with "N."
Use this toolkit to re-set the posting flag to "Y" if you want to post previously entered (and previously unposted) transfer entries from any range of prior periods in the current fiscal year, period, and subperiod. Alternately, you can re-set the posting flag to "N" if it had originally been set to "Y" but you now do not want to the system to create a transfer entry for posting to the General Ledger.
In previous Costpoint versions, you were not required to enter disposal FY, period, and subperiod data while manually entering disposal data in Asset Master records.
Beginning with version 5.0 of Costpoint, you must enter disposal FY, period, and subperiod data before you can save manual disposal data entered in Asset Master records.
Use this toolkit to insert disposal FY, period, and subperiod data into Asset master records for manual disposals made in previous Costpoint versions wherever this data is missing.
Use this toolkit to recompute the Fiscal Year To Date depreciation values in your Asset Master records based on entries in the Fixed Assets Posting Detail table for the G/L Book and the Fixed Assets Depreciation History table for all other books.
Select the Subtract Computed FYTD Amt from Prior FYTD Amt checkbox to have the system re-compute the Prior Fiscal Year to Date depreciation amounts by subtracting the computed FYTD amount from the Prior Fiscal Year to Date values. In most situations, you should leave this checkbox selected.
You should run this toolkit only under very specific circumstances. If, for example, you closed the last period in your fiscal year prematurely or if you closed the last period in your fiscal year before you had added all the periods in that fiscal year, you will need to run this toolkit to restore the fiscal year /prior fiscal year inception to date balances before you can go forward. (You will also need to run a script to re-set the correct fiscal year/period/subperiod data in the Posting Settings screen in this circumstance.)
You should run this toolkit ONCE for each active book. Do NOT run this toolkit more than once per book in the same accounting period for the same fiscal year.
If you use Fiscal Year Basis depreciation methods, you should also use the Verify/Update Computation Data to verify and update the corresponding data in the Curr Depr Yr and Days/Pds Remaining fields in your Asset Master records. (If the close of the last period in your fiscal year occurred prematurely, the data in the Curr Depr Yr and Days/Pds Remaining fields was also updated prematurely for assets that use fiscal-year-based depreciation methods.)
Use this optional toolkit to copy transfer data that was manually added in earlier Costpoint versions to the Asset Audit Log, so that all the desired "change" data can be retrieved from a single source, via inquiry or report.