The eProcurement menu in Costpoint Product Interfaces contains four applications that you can use to export data from Costpoint into delimited text files that can be uploaded into Deltek's eProcurement, where the data can be used to generate purchase orders and record receiving activity.
When you run an eProcurement application, it searches the appropriate Costpoint tables based on the options entered on the screen. Columns from selected table rows are extracted into one or more delimited text files (i.e., "export files"), depending on the settings in the application. These files are stored in a specified FTP and/or network location. The files are sent directly to the eProcurement system only if they successfully download using FTP.
Each export file is processed and uploaded into Deltek's eProcurement based on your eProcurement Customer ID, which is provided in the user license during implementation. Each export file contains an export log table (i.e., "EPROCURE_EXP_LOG") with your user information to ensure that the proper data is updated in the eProcurement system.
This process does not generate any reports and can be executed by only one user at a time. You can set up this process to run using the applications in Costpoint Process Management in the Others folder.
Use this application to export bill-to and ship-to address information from Costpoint into two delimited text files that can be uploaded into Deltek eProcurement. eProcurement can use the address data to generate purchase orders.
Use this application to export vendors, vendor address, and contact data from Costpoint into two delimited text files that can be uploaded into eProcurement. eProcurement can use the vendor data to generate purchase orders.
Use this application to download and export project, account, and organization data from Costpoint into delimited text files that can be uploaded into eProcurement.
Use this application to export purchase order receipt data from Costpoint into a fixed- length ASCII text file that can be uploaded into eProcurement. EProcurement can use the PO receipt data to create PO receipts and update purchase order statuses.