ERROR AND WARNING MESSAGES

Error/Warning Message

Error/Warning Condition, Resolution

Warning: Selecting the Replace option will cause all previously downloaded eProcurement Address information to be deleted.

If the "Replace" radio button is selected, all ship ID and bill-to address information that currently exists in eProcurement (but has no records in the input file) will be deleted.

Select OK to continue the process or select Cancel to return to the main screen.

Warning: no Ship ID address checkboxes have been checked.  No Ship ID file will be created.

None of the four Ship IDs checkboxes is checked; at least one must be selected.

Select OK to clear the fields in the main screen or select Cancel to return to the main screen with the existing information.

Warning: this file already exists.  Do you want to overwrite it?

The Auto-Name Files checkbox is not selected, and a file already exists in the specified directory with the same file name.

Select OK to overwrite the existing file in the specified directory with the new ship ID or bill-to file.  Select Cancel to return to the main screen.

An eProcurement customer ID must be entered before exporting data.

Your eProcurement Customer ID logon is provided during implementation. This information displays in the eProcurement Export Log file. Contact eProcurement technical support.

This is an invalid Ship ID.

If the Range Option field is "One" in the Select Ship IDs group box and the value in the From field is not recognized by the system, make sure that the ship ID exists and is entered correctly.

This is an invalid Branch Location ID.

If the Range Option field is "One" in the Select Bill-To Branch Locations group box and the value in the From field is not recognized by the system, make sure that the bill-to branch location exists and is entered correctly.

A valid directory must be entered.

If the Network Directory checkbox is selected, you must enter a valid directory or select Browse to access a list of available network directories.

At least one Download checkbox must be checked in order to initiate the process.

None of the five Download checkboxes are checked.  Return to the main screen and select as appropriate.

FTP export cannot be performed as FTP information is missing. 

The FTP Site checkbox is selected and the process does not execute because the eProcurement Export Log file has null FTP_SITE, FTP_USER, and/or FTP_PASSWORD information. Contact eProcurement technical support.

Error/Warning Message

Error/Warning Condition

Warning: Selecting the Replace option will cause all previously downloaded eProcurement Vendor information to be deleted.

If the "Replace" radio button is selected, all vendor information that currently exists in eProcurement (but has no records in the input file) will be deleted.

Select OK to continue the process or select Cancel to return to the main screen.

An eProcurement customer ID must be entered before exporting data.

Your eProcurement Customer ID logon is provided during implementation. This information displays in the eProcurement Export Log file. Contact eProcurement technical support.

This is an invalid Vendor ID.

If the Range Option field is "One" in the Select Vendor IDs group box and the value in the From field is not recognized by the system, make sure that the vendor ID exists and is entered correctly.

Warning: this file already exists.  Do you want to overwrite it?

The Auto-Name Files checkbox is not selected and a file already exists in the specified directory with the same file name.

Select OK to overwrite the existing file in the specified directory with the new ship ID or bill-to file.  Select Cancel to return to the main screen.

A valid directory must be entered.

If the Network Directory checkbox is selected, you must enter a valid directory must be entered or select Browse to access a list of available network directories.

FTP export cannot be performed as FTP information is missing. 

The FTP Site checkbox is selected and the process does not execute because the eProcurement Export Log file has null FTP_SITE, FTP_USER, and/or FTP_PASSWORD information. Contact eProcurement technical support.

Error/Warning Message

Error/Warning Condition

A valid directory must be entered.

If the Network Directory checkbox is selected, you must enter a valid directory or select Browse to access a list of available network directories.

FTP export cannot be performed as FTP information is missing. 

The FTP Site checkbox is selected and the process does not execute because the eProcurement Export Log file has null FTP_SITE, FTP_USER, and/or FTP_PASSWORD information. Contact eProcurement technical support.

Warning: Selecting the Replace option will cause all previously downloaded eProcurement PAO information to be deleted.

If the "Replace" radio button is selected, all project/account/organization information that currently exists in eProcurement (but has no records in the input file) will be deleted.

Select OK to continue the process or select Cancel to return to the main screen.

An eProcurement customer ID must be entered before exporting data.

Your eProcurement Customer ID logon is provided during implementation. This information displays in the eProcurement Export Log file. Contact eProcurement technical support.

All ten of the Download checkboxes are unchecked.

None of the 10 Download checkboxes are selected. Return to the main screen and select as appropriate.

This is an invalid Project.

If the Range Option field is "One" in the Select Projects group box, and the value in the From field is not recognized by the system, make sure that the project ID exists and is entered correctly.

This is an invalid Account.

If the Range Option field is "One" in the Select Accounts group box, and the value in the From field is not recognized by the system, make sure that the account ID exists and is entered correctly.

This is an invalid Organization.

If the Range Option field is "One" in the Select Organizations group box, and the value in the From field is not recognized by the system, make sure that the organization ID exists and is entered correctly.

Error/Warning Message

Error/Warning Condition

FTP export cannot be performed as FTP information is missing. 

The FTP Site checkbox is selected and the process does not execute because the eProcurement Export Log file has null FTP_SITE, FTP_USER, and/or FTP_PASSWORD information. Contact eProcurement technical support.

This is an invalid Warehouse.

If the Range Option field is "One" in the Select Warehouses group box, and the value in the From field is not recognized by the system, make sure that the warehouse ID exists and is entered correctly.

This is an invalid Receipt ID.

If the Range Option field is "One" in the Select Receipts group box, and the value in the From field is not recognized by the system, make sure that the receipt ID exists and is entered correctly.

This is an invalid PO ID.

If the Range Option field is "One" in the Select Purchase Orders group box, and the value in the From field is not recognized by the system, make sure that the PO ID exists and is entered correctly.

Warning: this file already exists.  Do you want to overwrite it?

The Auto-Name Files checkbox is not selected and a file already exists in the specified directory with the same file name.

Select OK to overwrite the existing file in the specified directory with the new PO receipt file.  Select Cancel to return to the main screen.

An eProcurement customer ID must be entered before exporting data.

Your eProcurement Customer ID logon is provided during implementation. This information displays in the eProcurement Export Log file. Contact eProcurement technical support.