to select, the customer account to which
this invoice should be posted.Use this screen to enter billing information for customer and project billings calculated and printed outside of Costpoint. The A/R Header and A/R Detail History tables (Maintain A/R History screen (Accounting » Accounts Receivable » Beginning Balances)) will be updated when the invoices entered in this screen are posted. The MANUAL_BILL_HS table will be updated as well. Please note that there is no screen for the MANUAL_BILL_HS table. This table was created for use with the Pay When Paid feature. Do not use this screen to enter invoices generated in Costpoint.
Enter manual billings after preparing customer and project billings off-line.
Use this group box to select the period to which the bill should be posted.
Select the fiscal year to which you want to post the manual invoices.
Select the period to which you want to post the manual invoices.
Select the open subperiod to which you want to post the manual invoices.
Enter the default invoice date for which all invoices will be dated. If you do not want any date to default to your invoices, leave this field blank.
Enter the default due date for which all invoices will be dated. If you do not want a due date to default, leave this field blank.
This non-editable group box displays user entry information.
This field displays the entry ID of the user.
This field displays the date the transaction was entered.
Record manual invoices in this table window. It has been designed to allow you to enter multiple invoices quickly. For example, you could enter a bi-weekly or monthly billing cycle of invoices at one time.
This field displays a unique system-generated invoice number created by the system when you enter and save manual invoices. You should leave this field blank. If you have an invoice number already selected for your invoice, you should enter that invoice number in the bill number field.
If you choose to enter your own invoice number, the system will check the AR History table to see if that invoice number already exists. You will receive a warning message if an identical invoice number is found in the history tables. If you continue and post the invoice, then the invoice you are posting will be combined with the one already in the history table. You can use feature to make corrections to previously posted invoices.
Enter, or use to select, the customer account to which
this invoice should be posted.
Enter, or use to select, the address code for the address
to which this invoice should be sent. Only those addresses saved for this
customer in the Maintain Customer screen (Accounting
» Accounts Receivable » Customer Info) are allowed.
Enter, or use to select, the address code for the address
to which the customer should remit payment. Only those remittance addresses
saved in the Remittance Addresses screen (Projects
» Billing » Controls) are allowed.
Enter, or use to select, the project to which this
invoice should be posted. You can enter invoice data by project abbreviation.
If you choose to do so, this field will automatically display that project.
You can enter invoices by project abbreviation. If you choose to do so, enter the project abbreviation in this field. The project number will display in the Project field.
Enter the date for which the invoice was calculated. If you entered a date in the default Invoice Date field in the header, this date is reflected here.
Enter the due date of the invoice. If you have entered a date in the default Due Date field in the header, this date is reflected here. The due date is used to age accounts receivable.
Enter, or use to select, the sales tax/VAT code for
this invoice. You maintain tax codes in Costpoint System Administration.
Enter the sales tax/VAT amount for this invoice.
Enter, or use to select, a valid other charge code
number 1. You can set up valid other charge codes in the Maintain Other
Charges screen (Projects » Billing »
Controls); use them to enter miscellaneous billable items. Since
manual bills are not printed, the accounts designated to record the other
charges appear on the billing journal posting.
This column displays the default description of the other charge code number 1. It is shown for informational purposes only and cannot be changed because it does not print on the billing journal posting.
Enter the amount of the other charge.
Enter, or use to select, a valid other charge code
number 2. You can set up valid other charge codes in the Maintain Other
Charges screen (Projects » Billing »
Controls); use them to enter miscellaneous billable items. Since
manual bills are not printed, the accounts designated to record the other
charges appear on the billing journal posting.
This column displays the default description of the other charge code number 2. It is shown for informational purposes only and cannot be changed because it does not print on the billing journal posting.
Enter the amount of the other charge.
Enter, or use to select, a valid other charge code
number 3. You can set up valid other charge codes in the Maintain Other
Charges screen (Projects » Billing »
Controls); use them to enter miscellaneous billable items. Since
manual bills are not printed, the accounts designated to record the other
charges appear on the billing journal posting.
This column displays the default description of the other charge code number 3. It is shown for informational purposes only and cannot be changed because it does not print on the billing journal posting.
Enter the amount of the other charge.
Enter the total invoice amount.
Enter the amount of any discounts, if available.
Enter the bill number that you have assigned to this invoice.
Enter the corresponding customer PO number, if applicable.
This non-editable field displays the name of the project selected.
This field displays the name of the customer.
Your company's default transaction currency will default into this column. To change this currency, use the Exchange Rates subtask. You can also use this subtask to change the exchange rate(s) for these manual bills. The rows in this table are not required to have the same billing currency, but the Total will NOT be displayed when different currencies are used in this table.
Use this field to enter notes about the bill.
This field displays a running total of the invoice amounts entered.
Click this button to access the Exchange Rates subtask, where you can select a different (other than the default) billing currency or a different source for exchange rates used for this invoice.
Click this button to access the Invoice Totals subtask, where you can view the invoice totals in both the billing currency and your company's functional currency. In addition, you can view the exchange rate for the billing currency.
Click this button to access the Customs Info subtask, where you can view and edit customs information for the selected invoice. Included edits are destination country, delivery terms, mode of transportation, and supply date.
Click this button to open the Documentation Location subtask, which you can use to attach a file to a manual bill.
Changes to this screen update the following tables:
MANUAL_BILL_EDIT
CUSTOMS_VAT_HDR (for Customs Info subtask only)
CUSTOMS_VAT_LN (for Customs Info subtask only)