Use this subtask to review or edit billing transactions that occur in a currency other than your company's functional currency. For more information on how exchange rates work for billing transactions, see Multicurrency Special Topic MU-4, "Billing and Cash Receipts in Multiple Currencies."
This non-editable field displays the invoice from the main screen.
This non-editable field displays the customer ID from the main screen. The field to the right displays the customer name from the main screen.
This non-editable field displays the project ID from the main screen. The field to the right displays the project name from the main screen.
Select the billing currency for this voucher. This is the currency of the invoice you entered on the main screen.
Select the rate group for this transaction. You can assign rate groups in the Maintain Exchange Rate Groups screen (Accounting » Multicurrency » Exchange Rates). For transactions entered without a rate group (the billing and functional currencies are the same), this field will populate with the Default Rate Group from the Multicurrency Settings screen (Accounting » Multicurrency » Controls).
This group box displays billing currency exchange rate information.
If your currency exchange rates are tracked by date, the exchange rate used for this billing to functional exchange will be the date or range of dates in which this invoice date falls. Costpoint will first look to exchange rates by date, then to exchange rates by period. (Exchange rates by period will be included only if the Use period rate, if available check box has been selected in the Multicurrency Settings screen (Accounting » Multicurrency » Controls).)
If your currency exchange rates are tracked by period, the transaction rate used for this billing to functional exchange will be the period rates (period end rates for the last day of the period, and period average rates for all other dates) in which this rate date falls.
This box is editable and if changes are made to this date, the Billing to Func or Func to Euro and Euro to Func fields will default to "0."
This field mimics the Billing to Func field rate when non-Euro currencies are used. When a Euro currency is used, this field will be the product of the Billing to Euro and Euro to Func fields. The fraction that is displayed to the right of the Billing to Euro field is the value of one divided by the Euro to transaction currency exchange rate.
Select this check box to hold the last rate saved in these fields. Other rates can be entered into Costpoint, but they will not be applied to this invoice (for gain or loss calculation) unless this check box is cleared.
At the end of an accounting period many companies elect to run the Update Open A/R Exchange Rates screen (Accounting » Multicurrency » Gains/Losses) or Update Open A/P Exchange Rates screen (Accounting » Multicurrency » Gains/Losses). This updates invoices with the most current exchange rates. The Compute/Post Unrealized Gains and Losses screen (Accounting » Multicurrency » Gains/Losses) can then be run to restate the balance sheet with the most current rates. If you wish to run these processes but do not want this particular invoice restated, you should select this check box. If the check box is left cleared, the preceding processes will update the rates on this invoice.
For those transactions that involve countries that participate with the Euro, this field will be titled Billing to Euro and will display the rate for the invoice to Euro currency. This field will appear as Billing to Func if non-Euro currencies are being exchanged.
For those transactions that involve countries that participate with the Euro, this field will be titled Euro to Func and will display the rate for the Euro to functional currency. This field will appear as N/A if non-Euro currencies are being exchanged.
Click this button to refresh the rate fields with current exchange rate information.