Use this subtask to see the detail of the invoice in relation to the posting of the bills and the cash receipts. All of the fields at the top of the screen and in the table window display lookup information in the system.
The following non-editable fields are from the line selected in the table window of outstanding invoices:
Invoice Number, Customer Account, Project, Invoice Date, Due Date, Invoice Amount, Discount Amount, Disc Taken, Amount Received, Liquidation Amt, Liqd Taken, and Balance Due.
The following non-editable fields show the posting detail from the billing and cash receipts journals for transactions related to this invoice:
Trans Date, Fiscal Year, Period, Subperiod, Source, Posting Seq No, Trans Curr, Rate Group, Invoice Date, Invoice Amount, Discount Amount, Amount Received, Discount Taken, Receipt Date, Adjustment Amt, Check Number, Liquidation Amount, Liquidation Taken, Due Date, Transaction Description, Receipt Number, Func Invoice Amount, Func Discount Amount, Func Amount Received, Func Discount Taken, and Func Adjustment Amt.
You can view invoice detail at any time. On the main screen, highlight the table window line containing the customer invoice for which you would like to see detail and select the Invoice Detail button.
This non-editable field displays the invoice number entered for this transaction in the Maintain A/R History screen.
These fields display the customer account and description from the main screen.
These fields display the project number and description from the main screen.
This non-editable field displays the invoice date entered for this transaction in the Maintain A/R History screen.
This non-editable field displays the invoice due date entered for this transaction in the Maintain A/R History screen.
This non-editable field displays the invoice amount entered for this transaction in the Maintain A/R History screen.
This non-editable field displays the discount amount entered for this transaction in the Maintain A/R History screen.
This non-editable field displays the discount taken entered for this transaction in the Maintain A/R History screen.
This non-editable field displays the amount received entered for this transaction in the Maintain A/R History screen.
This field displays the total calculated amount of progress payments liquidated against the delivery invoice. Liquidation amounts are progress payments that have been paid by the customer. They reduce the delivery amount to arrive at the net invoice amount. This field is used by delivery invoices for projects that bill using progress payments. It is updated when delivery invoices are posted from the Edit Project Product Bills screen in Costpoint Billing or by DD250 invoice postings from Costpoint Sales Order Entry.
This field initially displays a value that represents the liquidation taken when the cash is received. It should differ from the Liquidation Amt only when the payment of an invoice has been adjusted to reflect a different liquidation amount than invoiced. This field is used by delivery invoices for projects that bill using progress payments.
This non-editable field displays the balance due for this transaction stored in the Maintain A/R History screen. The system calculates this field by subtracting the Amount Received plus the Disc Taken from the Invoice Amount.
This non-editable field displays the date that the invoice was posted to the ledger.
This non-editable field displays the fiscal year in which the invoice was posted. The system uses this information when calculating and aging receivables.
This non-editable field displays the period in which the invoice was posted. The system uses this information when calculating and aging receivables.
This non-editable field displays the subperiod in which the invoice was posted. The system uses this information when calculating and aging receivables.
This non-editable field displays the two-character ID of the journal from which this record was posted. The system updates this information when billings and cash receipts are posted.
This non-editable field displays the posting sequence of the journal from which this record was posted. The system updates this information when billings and cash receipts are posted.
This field displays the abbreviation of the transaction currency. The currency names are maintained in the Maintain Currencies screen in Costpoint Multicurrency.
This field displays the rate group code that is used for this customer's transactions. Rate groups identify the source of exchange rate data.
For posted records, this non-editable field displays the original date for which the invoice was calculated. Please note that the due date, rather than the invoice date, is used when calculating days outstanding.
This non-editable field displays the total amount of the receivable, as posted to the system or as entered into the Maintain A/R History screen for this transaction.
This non-editable field displays the original discount offered to the project for the invoice shown. This column's total amount should match the amount stored in the Maintain A/R History screen for this transaction.
This non-editable field displays the amount of the payment received for this invoice. This column's total amount should match the amount stored in the Maintain A/R History screen for this transaction.
This non-editable field displays the discount taken by the client in payment of this invoice. This column's total amount should match the amount stored in the Maintain A/R History screen for this transaction.
This non-editable field displays the date you received payment for this invoice.
This field displays the adjustment amount to be written off. The adjustment amount cannot be greater than the Balance Due amount.
This field displays the check number of the cash receipt. It is a display-only field.
This field displays the total calculated amount of progress payments liquidated against the delivery invoice. Liquidation amounts are progress payments that have been paid by the customer. They reduce the delivery amount to arrive at the net invoice amount. This field is used by delivery invoices for projects that bill using progress payments. This field is updated when Delivery invoices are posted from the Edit Project Product Bills screen in Costpoint Billing or by DD250 invoice postings from Costpoint Sales Order Entry.
This field initially displays a value that represents the liquidation taken when the cash is received. It should differ from the Liquidation Amount only when the payment of an invoice has been adjusted to reflect a different liquidation amount than invoiced. This field is used by delivery invoices for projects that bill using progress payments.
This non-editable field displays the due date that is calculated when the billing is posted, based on the terms of the project. This date is used to age receivables.
This non-editable field displays the transaction description from the billing or cash receipts journal.
This field displays the cash receipt number for the monies received.
This non-editable field displays, in your company's functional currency, the total amount of the receivable as posted to the system or as entered into the Maintain A/R History screen for this transaction.
This non-editable field displays, in your company's functional currency, the original discount offered to the project/customer for the invoice shown. This column's total amount should match the amount stored in the Maintain A/R History screen for this transaction.
This non-editable field displays, in your company's functional currency, the amount of the payment received for this invoice. This column's total amount should match the amount stored in the Maintain A/R History screen for this transaction.
This non-editable field displays, in your company's functional currency, the discount taken by the client in payment of this invoice. This column's total amount should match the amount stored in the Maintain A/R History screen for this transaction.
This field displays the adjustment amount to be written off, expressed in terms of your company's functional currency. The functional adjustment amount cannot be greater than the Functional Balance Due amount.
Select this pushbutton to open the Cash Receipt Detail subtask.
Select this pushbutton to open the Computed Finance Charge Detail subtask.
Use this pushbutton to open the Exchange Rates subtask.