Calendars
Spreading budgets, summarizing costs, and reporting depend on calendars to determine the dates and time spans of the summarized costs.
When you define a calendar, Cobra allows you to select common fiscal calendars such as end of the month or 4w, 4w, 5w calendars. You can also manually add any calendar date you want to a calendar. When you spread budget over several fiscal periods, you have options on how the budget is spread. You can select to spread data equally over all of the periods, using working (productive) hours, or using both working days and holidays. The fiscal calendar allows you to define the cutoff days, the working hours, and the holidays for the reporting calendar of the company.
When you load data, such as a budget, into a project, the data is stored in the time period buckets defined by the calendar. You should take the time in the beginning of the project to ensure the calendar is correct. Respread is a process to help you change the time-phased data to match your calendar periods. However, this procedure changes the budget spread.
While Cobra can facilitate earned value management on a weekly basis for the entire project, the data generated in long projects would be overwhelming. The rolling wave process gives you a means to analyze earned value data in weekly periods for a defined window of time while retaining the rest of the data in monthly periods. This reduces the amount of data with which you have to deal.
In addition to defining the periods for storing time-phased data, calendars are used to define and store calendar sets. Cobra uses calendar sets for the following:
- Spreading budget: If you want to enter budget for planning packages by fiscal period, you can designate the calendar set on the cost class. If you have planning packages that last several years, you could reduce the size of your data substantially by not saving monthly data.
- Rolling wave: Set 01 is used to match the monthly calendar to the weekly calendar.
- Current period reporting: The status date and the previous period are stored in set 18 for IPMR reporting.
- IPMR Formats 3 and 4 reporting: Defining the specified periods in these standard reports.
Attention: For more information, see the Configure Calendar Set 19 for IPMR Reports, wInsight Integration, and Cost Data Export/DCDE Format help topic.
- Time-phased reports: Each calendar set allows for specification of the label (column heading in a report or the Time-phase dialog box for each period reported, and to flag the periods to be reported on, such as monthly, quarterly, or yearly).
- Related Topics:
- Calendar Periods
In a Cobra calendar, each date represents the end of a period. The periods defined by these dates can be of different lengths, provided that the periods span the entire duration of the project. - Calendar Sets
Cobra uses calendar sets for spreading budgets, rolling wave calculation, current period reporting, and time-phased reports. - Configure Calendar Set 19 for IPMR Reports, wInsight Integration, and Cost Data Export/DCDE Format
Calendar set 19 is a set required by IPMR Format 3, IPMR Format 4, 533M, 533Q, Deltek Cost Data Exchange (DCDE) file. - Calendar View
Use the Calendar view to view or modify calendar periods, productive hours, calendar sets, rolling wave or weekly earned value periods, or to modify calendar file information. - New Calendar File Wizard
Calendar files are used to define fiscal periods for grouping of time-phased data such as Budget and Forecast. This wizard guides you through creating a calendar file. - Calendar File Properties Dialog Box
Use this dialog box to view or change information about a calendar, such as the calendar name, description, and access control settings. - Calendar File Security
You can grant users and groups access to a calendar file. - Assign a Calendar to a Project
You can assign a calendar or a rolling wave calendar to a project by using the New Project wizard when creating a new project, or by using the Files tab of the Project Properties dialog box. - Rolling Wave Process or Weekly Earned Value
Projects with high risk and require greater analysis can take advantage of weekly earned value without overburdening the system using a process called rolling wave. - When Calendar Dates Change
When the calendar the calendar dates change, you must run either the Align Time-phased Dates process or the Respread process.