Setting up credit cards
To set up credit cards
- From
the
> Setup menu, click Company > Bank Accounts. - Click the New button.
- Under Account type select Credit Card.
- Enter the following information:
| For | Do this |
|---|---|
|
Name |
Required. Type the name of the bank. |
|
Branch |
Type the name of the branch servicing this account. |
|
Account number |
Type the account number for this credit card. Note: Do not use the credit card number as the Account number. |
|
Description |
Type a description for the credit card to be used internally at your company. |
|
Last check number |
Type the last check number you used for this account. Ajera starts printing checks with the next number. |
|
Company |
Required. Identify this account with a company in your organization. |
|
Credit limit |
Enter the current credit limit for the credit card. |
|
Vendor |
Select the vendor that you set up for the financial institution associated with this credit card. By selecting a vendor here, you are linking the credit card to a vendor so that you can then pay the financial institution as you would any other vendor. |
|
Phone numbers |
Type up to three phone numbers for bank contacts associated with this account. Type a description to the right of each number; for example, you might type something like: Call this number before sending a fax. |
|
Fax |
Type the fax number and any description to the right of it. |
|
|
Type the email address to use for correspondence related to this credit card. |
|
Website |
Type the website address for the credit card. |
- Click the Address tab. In the address box, enter the credit card company's address information in the first line and additional information in the other lines, as needed. For example, you might enter the street address in the first line and a building number and suite number in the remaining two lines.
- If the credit card company's mailing address is different from the address you just entered, in the Mailing Address box, clear the Same as address check box and type the mailing address.
- Click the Accounts tab and enter the following information:
| For | Do this |
|
Department |
unavailable in ajeraCore unless you have the Departments add-on If you chose to use departments when setting up company preferences, identify the department that reflects the expenses for credit card charges and interest income for this credit card. |
|
Payable account |
Select the liability account to use for payments made with this credit card. |
|
Late charges account |
Select the expense account to use for late charge entries made to this credit card. |
|
Interest charges account |
Select the expense account to use for interest charge entries made to this credit card. |
- Click the Import tab and enter the following information:
| For | Do this |
| Import setup |
Select an import setup from the list. See setting up credit card import to learn more. |
| Expense item | Select the default expense item to be used in the Expense report for expense rows created from imported credit card items. This can be changed on the expense report. |
| Credit card charges account | Select the default account to use for credit card charges in the bank register for register items created from imported items. This can be changed. |
| Credit card charges department | Select the department to use for credit card charges created from credit card register items created from imported items. This can be changed. |
- Click the Contacts tab. Enter up to five contacts related to this credit card. In the field directly below each contact name, type a description or any notes about the contact.
| Note: | See Setting up contacts to learn about entering specific contact information. |
-
Click the Attachments tab and add attachments, by linking to related files. A linked file must be in a shared location for other people to open it (for example, on a shared network or a website).
- Click the Notes tab, and type any notes about the bank account.
- Click Save.
