Hours Distribution by Employee report

Use this report to review employee time on projects and employee productivity. This multi-purpose report allows visibility to each supervisor’s employees and to details about the hours that they worked. You can start with a summary of total hours by supervisor and drill down to the specific details of an employee’s time spent. Define the period you want to report: this week, last week, the month, and so on.

This report shows all the hours entered on timesheets by employees.

You can summarize the information by supervisor or employee and drill down to employee time.

Audience

Principal

Project manager

Supervisors

Accounting

General staff

Producing the report

From the > Reports menu, click Employee > Hours Distribution by Employee.

Report options

Option	Description
Company	Multi-company only. The report contains information for all companies in your organization, unless you select a specific company in this field.
Employee	The report contains information for all employees unless you select a specific employee in this field.
Period	The report contains information for the current week unless you select a different time period in this field.

After changing report options, click (Refresh).

Customize options

Option	Description
Report title	You can change the title of the report.
Sort order	Sorts the report in one of the following ways: Supervisor, then employee Employee Employee type, then employee Employee, then activity Activity, then employee
Limit by	Only prints information for the employee who is producing the report or for employees associated with the supervisor who is producing the report. You can print all employees by selecting No limit. If you use multi-company, you can also limit by company.
Print graph	Also shows a graphical representation of the information
Use drilldown	If selected, you can drill down to further detail on the report. If cleared, all information, including the lowest level of detail, prints on the report.
Print notes	If selected, it prints any notes entered by employees on timesheets.
Print customize options on report	If selected, it prints a list of the options that you select.

Report contents

Column	Description
Total	The total amount of employee work for the time period
Billed	The amount of employee work billed to clients
Work-in-Progress Total WIP	The total amount of employee work (including billable, deferred, and hold amounts) that has not yet been included on a final client invoice
Work-in-Progress Billable	The amount of billable employee work that has not yet been included on a final invoice
Work-in-Progress Deferred	The amount of employee work that has not yet been included on a final invoice because the status has been changed to deferred or it is beyond the current billing cutoff date. This amount will be included on the next draft invoice.
Work-in-Progress Hold	The amount of employee work that has not yet been included on a final invoice because billing for it has been put on hold
Nonbillable	The amount of employee work that is nonbillable
Write-off	The amount of employee work that is written off

No Project row

When employees enter time to an item in the Overhead section of the timesheet, and that item is set up as an Overhead Group item with no project assigned to it, Ajera totals that time and identifies it as No Project.