Client Invoice inquiry
Ajera automatically creates client invoices for projects and updates them as you enter billable time and expense transactions.
Use this inquiry to see information for each active client invoice. The information includes client, project ID and description, invoice amount, amount received, aging information, and invoice status.
If needed, you can add predefined columns and view supplemental information such as invoice type and group, and a breakdown of invoice amount based on labor, expenses, and consultants.
Using the inquiry
From the > Reports menu, click Standard Inquiries > Client > Client Invoice.
Audience
Accounting staff
Standard columns
Column |
Links to this inquiry |
Description |
Date range available |
---|---|---|---|
Invoice Status |
The status of the invoice Examples: Approved, Draft, Final, Hold, Reissue, Writeoff |
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Client |
Client |
The name of the client associated with the invoice |
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Project ID & Description |
Project |
The ID and description of the project associated with the client invoice |
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Invoice Number |
Client Receipt |
The user-provided alphanumeric identifier of the client invoice |
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Invoice Date |
The date of the client invoice Aging is based on this date. |
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Amount |
The total amount of the client invoice, including labor, expense, consultants, adjustments, and sales tax |
x |
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Amount Received |
Client Receipt |
The amount of the invoice paid by the client |
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Amount Written off |
Client Receipt |
The amount of the invoice written off for the client |
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Outstanding |
The amount of the invoice remaining to be paid by the client after the invoice has a status of Final |
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Aging 0-30 |
The amount remaining to be paid on a client invoice under 31 days old |
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Aging 31-60 |
The amount remaining to be paid on a client invoice between 31 and 60 days old |
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Aging 61-90 |
The amount remaining to be paid on a client invoice between 61 and 90 days old |
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Aging 91-120 |
The amount remaining to be paid on a client invoice between 91 and 120 days old |
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Aging +121 |
The amount remaining to be paid on a client invoice older than 120 days old |
Predefined columns
You can add predefined columns to this inquiry. Many columns are available, organized in these categories:
Column |
Links to this inquiry |
Description |
Date range available |
---|---|---|---|
Client Invoice Key |
The database identifier of the client invoice |
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Invoice Type |
The type of client invoice Examples: Client Invoice, Finance Charge |
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Client Key |
Client |
The database identifier of the client associated with the invoice |
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Project Key |
Project |
The database identifier of the project associated with the client invoice |
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Project ID |
Project |
The user-provided alphanumeric identifier of the project associated with the client invoice |
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Project Description |
Project |
The name of the project associated with the client invoice |
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Project Status |
The status of the project associated with the client invoice Examples: Active, Billing hold, Closed, Hold, Marketing (Business Development only), Preliminary, Work hold |
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Project Type Key |
The database identifier of the project type associated with the client invoice |
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Project Type |
Project Type |
The project type associated with the client invoice Examples: Residential, Commercial, Interiors |
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Client Type Key |
The database identifier of the client type associated with the client invoice |
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Client Type |
Client Type |
The client type associated with the client invoice |
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Project Manager Key |
The database identifier of the project manager associated with the client invoice |
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Project Manager |
Employee |
The project manager associated with the client invoice |
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Principal in Charge Key |
The database identifier of the principal in charge associated with the client invoice |
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Principal in Charge |
Employee |
The principal in charge associated with the client invoice |
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Billing Contact Key |
The database identifier of the billing contact associated with the client invoice |
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Billing Contact |
Contact |
The billing contact associated with the client invoice |
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Project Company Key |
Multi-company only. The database identifier of the company associated with the project |
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Project Company Name |
Multi-company only. The name of the company associated with the project |
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Invoice Group Key |
The database identifier of the invoice group associated with the client
invoice as defined in |
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Invoice Group |
The invoice group associated with the client invoice |
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Invoice Accounting Date |
The accounting date associated with the invoice once it is Final. this date determines when the information appears on financial statements. |
x |
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Cutoff Date |
The date Ajera uses to determine which transactions are billable and can be attached to the client invoice Transactions before the cutoff date have a status of Billable; those after the cutoff date have a status of Defer. |
x |
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Billing review (unavailable in ajeraCore): |
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Project Manager Action |
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A check mark indicates that the invoice is ready for review by the project manager. |
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Billing Manager Action |
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A check mark indicates that the invoice is ready for review by the billing manager. |
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Principal Action |
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A check mark indicates that the invoice is ready for review by the principal. |
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Accounting Action |
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A check mark indicates that the invoice is ready for review by accounting. |
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Billing Review Stage Key |
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The database identifier of the billing review stage associated with the client invoice |
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Billing Review Stage |
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Indicates at what stage the client invoice is in the billing review process |
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Billing Review Due Date |
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Indicates the due date for the current billing review stage For example, a PM Review stage with a due date of 12-2-10 indicates that the project manager must complete the review by December 2. |
x |
Invoice Details |
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Displays a link to the Client Invoice Preview window |
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Amount Labor |
The amount of the labor cost on the client invoice |
x |
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Amount Expense |
The amount of expenses on the client invoice |
x |
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Amount Consultant |
The amount of consultant costs on the client invoice |
x |
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Amount Adjustment |
The total amount of invoice adjustments |
x |
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Amount Adjustment Labor |
The amount of invoice adjustments with an activity type of Labor |
x |
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Amount Adjustment Expense |
The amount of invoice adjustments with an activity type of Expense |
x |
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Amount Adjustment Consultant |
The amount of invoice adjustments with an activity type of Consultant |
x |
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Amount Sales Tax |
The amount of sales tax on the client invoice |
x |
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Amount Prepayment |
The amount of prepayment applied to the client invoice |
x |
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Balance as of Invoice Date |
The amount remaining to be paid by the client as of the invoice date. Use this column to create Outstanding Balance and Aging columns by applying a cutoff date range to the column properties. |
x |
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Balance as of Accounting Date |
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The amount remaining to be paid by the client as of the accounting date |
x |
Last Receipt Date |
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Date of the last receipt paid by the client toward the invoice |
x |
Header Text |
Text entered on the project or invoice group that you want to print as the header for the client invoice |
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Footer Text |
Text entered on the project or invoice group that you want to print as the footer for the client invoice |
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Notes |
Notes entered on the Notes tab of the invoice in Manage Client Invoices |
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Billing Type |
The method used to calculate billing on this client invoice as defined on the project, phase, or invoice group Examples: Fixed Fee, Multiple, Percent Complete, Percent of Construction, Time & Expense, Unit Price |
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Billing Manager Key |
Employee |
The database identifier of the billing manager associated with the client invoice |
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Billing Manager |
Employee |
The name of the billing manager associated with the client invoice |
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Link - GL Entry - Accrual |
GL Entry - Accrual |
A link to the GL Entry inquiry |
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Link - Client Receipt |
Client Receipt |
A link to the Client Receipt inquiry |
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Link - Transaction |
Transaction - All |
A link to the Transaction - All inquiry |
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Link - Billing Review History |
Billing Review History |
A link to the Billing Review History inquiry |