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Entering and applying vendor credits

Note:

When you make a payment in the Vendor Payments window, the vendor invoice and credit memo invoice cannot both equal zero. A positive amount settingis required to clear accounts payable.

To enter a vendor credit

In Manage > Vendor Invoices, enter the vendor credit as a vendor invoice with a negative invoice amount.

Be sure to do the following:

In the Manage Vendor Invoices window, in the Amount field, enter the credit amount as a negative number, such as -100.00.
In the Cost Amount column, enter the credit amount as a negative number.
In the Account field, enter the account associated with the transaction.
Click Save. The vendor credit appears as a negative vendor invoice in the Vendor Payments window.

To apply a vendor credit

In Manage > Vendor Payments, apply the credit to an invoice.

In the Vendor Payments window, select invoices to view.
Select the Pay check box for the vendor credit.
Select the Pay check box for an invoice you want to pay.

Note:

If you have no outstanding invoices for the vendor, you can apply the credit after you enter a new invoice for the vendor.

Pay the selected invoices. Ajera subtracts the credit amount from the invoice and prints a check for the adjusted total.