Setting up direct deposits

unavailable in ajeraCore unless you have the Payroll add-on

Before you produce direct deposits for the first time, you first turn on direct deposit processing in Ajera, set up direct deposit for each employee, and issue a prenotification for your bank to test the direct deposit file that you produce.

1. On Company > Preferences > General tab, ensure that the employer ID number is entered.
2. On Company > Bank Accounts > General tab, for the bank you use to issue direct deposits, ensure that the account number for the bank is entered. Ensure that the Payroll direct deposits check box is selected.  
3. On the Company > Bank Accounts > Direct Deposit tab, ensure that the direct deposit information for the bank is complete.
4. On Setup > Employees > Deductions/Fringes tab, for each employee that is to be paid through a direct deposit, enter direct deposit information for the employee.  

Be sure to select the Prenote check box, which sends a prenotificationUsed to test the format of the direct deposit ASCII file for employees before making an actual direct deposit. The direct deposit prenote is set up, generated, and then sent to the bank. After your bank approves the direct deposit, you can begin generating actual deposits. Generating prenotes does not actually deposit money into a bank account., instead of a direct deposit, as a test before you begin producing actual direct deposits.

5. Produce the prenotification by following the instructions for producing a direct deposit.
6. After you confirm the processing of the prenotification file with your bank, clear the Prenote check box (Setup > Employees > Deductions/Fringes tab).