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Recalculating time

You must recalculate time if you:

  • Change an employee's pay rate, Ajera applies the new rate to time entered with a date on or after the start date of the new pay rate. New pay rates do not affect billed time or paid time, regardless of the effective date.
  • Change time an employee entered but was not yet paid for
  • Change time that is not yet billed to the client
  • Move time either from a project that uses wage rate tables to a project without wage rate tables or vice versa (before running payroll)

Note:

Your security settings must allow you access to Recalculate Time. You can change the settings on the Company > Security > Company tab.
  1. Review the transactions that will be affected when you recalculate time.
  2. From the Company menu, click Recalculate Time.
  3. In the From and Through fields, enter the earliest and latest date of timesheet entries you want to recalculate unpaid and unbilled time for. You can leave the Through field blank.
Note: If the Payroll Type field on the Company > Preferences > Payroll tab is set to None, Ajera recalculates all time within the From and Through fields that was not billed.
  1. Do one of the following:
To recalculate rates for Do this

All employees

Leave the All employees check box selected.

One employee
  1. Clear the All employees check box.
  2. Select the By employee check box, and in the field to the right, click , and make a selection. 

All employees in a department
  1. Clear the All employees check box.
  2. Select the By department check box, and in the field to the right, click , and make a selection.  
  1. Click the Recalculate button.
  2. Click Close.
  3. Review the new cost rate and cost amount for the affected transactions. Compare the total hours and cost by employee to verify that they match the session journal.

 

 

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