Paying employees
unavailable in ajeraCore unless you have the Payroll add-on
After you have created a payroll,
you can pay the employees in that payroll.
- From the Manage
menu, click Payroll.
- Multi-company only. Select a company.
- Select the payroll you want
to pay, and click Edit.
- Select the employees that
you want to pay as follows:
|
All employees
|
Click the Select All button.
|
|
One employee
|
Click the row of the employee.
|
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Several employees in a row
|
Click the first row and then click the last row while pressing the Shift key.
|
|
Several employees not in a row
|
Click the first row and then click each additional row while pressing the
Ctrl key.
|
- Click the Pay
button. The Pay Employees window appears.
| Note: |
If a check has a net amount of zero, to print the zero check statement,
click the Edit button. The Edit
Paycheck window appears. Click the Pay
button. If the Pay button is unavailable, click the Allow tax override
button. |
- If you are paying any employees
in this payroll through direct deposit, to print direct deposit information
on the paycheck stub, select the Print
direct deposit/zero check statement check box. For a direct deposit,
Ajera prints only the last four digits of the routing number and account
number, the amount of the deposit, and the total amount of direct deposits.
| Note: |
This option is only available if you set
up an employee for direct deposit on the Deductions/Fringes tab of
the Employee window. |
- If
you are paying any employees in this payroll by check, indicate the check
number you want to print on the first check. Any other checks printed
for this payroll are numbered sequentially after the first check number.
Either leave the starting check number or
enter a different number.
- Select
the order in which you want to print checks. You can print paychecks alphabetically
by one of the following:
- Last name, then
by first name if duplicate last names exist
- First name, then
by last name if duplicate first names exist
- Department, then
by last name within the department (the department name prints on the
bottom of the stub)
- Click
OK.
- If
you are printing any checks, the Print window appears. See Check
printing tips. Click OK. A
message appears asking if the checks printed correctly.
If your checks did not
print correctly, click No. Correct any problems, type a new number
for the first check, and click OK
to print again. The original check is marked as Void.
- If
you are printing any direct deposit statements, the Print window appears.
Be sure that you replace any checks in the paper tray of your printer
with blank paper. Click OK.
- A
message appears asking if you want to print a file copy. If you click
Yes, the Print window appears.
Before printing, be sure to replace any checks in the paper tray of your
printer with blank paper.
| Note: |
For security reasons, only the last four digits of an employee's Social
Security Number prints on a direct deposit stub or paycheck stub. |
- If
you are paying any paychecks through direct deposit, produce
a file for the direct deposits.
See also
Ordering checks
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