Manage Bank Register window
Register tab (for bank accounts)
Register tab (for credit
cards)
Reconcile tab (for bank accounts)
Reconcile tab (for credit cards)
Register tab (when you select
a bank account)
Bank account
|
The bank account you are working with
|
Date
|
The date of the transaction
|
Type
|
The type of transaction, such as a check, electronic funds transfer (EFT),
and so on
If you use multi-company, you can also select Intercompany. For more information, see Entering an intercompany bank transfer.
|
Payee
|
For payment transactions, the recipient of the payment
|
Check number
|
For checks only, the check number
|
Reference
|
For transactions other than checks, the ID or reference number identifying
the transaction
|
Payments
|
The amount of a payment
|
Deposits
|
The amount of a deposit
|
Voided
|
View only - Indicates if an item was voided
|
Cleared
|
If selected, it indicates that the transaction cleared the bank account.
|
Register
tab (when you select a credit card)
At the bottom of the
window, Ajera displays the Balance,
which is the amount you owe the credit card vendor (consisting of the
Vendor Payable and Credit Card Payable amounts). The Vendor Payable balance
includes the unpaid vendor invoices that Ajera creates when you close
the statement. The Credit Card Payable is the balance of the credit card
account.
Bank account
|
The credit card account you are working with
|
Date
|
The date of the transaction
|
Type
|
The type of transaction
Bank Transfer
A transfer from or to a bank account or credit card
Charge
A charge made on the credit card. For example, you purchased supplies
using the credit card.
Payment
A payment made to the financial institution issuing the credit card.
For example, you paid the credit card bill.
Adjustment
A credit or debit posted to the account. For example, you may returned
supplies that you ordered.
Late Charge
A charge imposed by the financial institution on the credit card because
you did not pay the bill on time
Interest Charge
Interest you paid on the credit card
Vendor Invoice
View only. A vendor invoice that was paid using the credit card
Intercompany Transfer
Multi-company only. A transfer between intercompany accounts
|
Vendor / Employee
|
View only - This field displays the vendor for a payment entered on a
vendor invoice, or the employee who entered the charge on an expense report.
|
Payee
|
The company where you made a charge. For example, you charged $500 for
supplies with Staples, so you type Staples
here.
Note: |
If the payee was entered on an expense report, it can only be changed
through the expense report. |
|
Reference
|
An additional identifier for the transaction
For example, you have several charges for Hilton Hotels on your credit
card statement and want to distinguish between them. On your credit card
statement, a unique numeric code appears on the description line of each
charge; you enter that code here.
|
Charges
|
For a charge, the amount charged on the credit card
|
Payments
|
For a payment, the payment amount
|
Voided
|
View only - Indicates if an item was voided
|
Cleared
|
If selected, it indicates that the transaction was posted to your account
|
Reconcile tab (when you select
a bank account)
Bank account
|
The bank account you are working with
|
Bank Statement table:
|
Date
|
The ending date of a bank statement
|
Ending balance
|
The ending balance of your bank account that appears on the bank statement
|
Closed
|
If selected, you are finished reconciling to the bank statement and
have closed it
|
Notes
|
Any notes about the bank statement
|
Attachments
|
Any attachments
related to the item
You can click the attachments
icon in the table to add, change,
or open attachments.
The column displays if there are
no attachments, and if there are attachments.
|
Main Table:
|
Date
|
The date of the transaction
|
Type
|
The type of transaction, such as a check or electronic funds payment
|
Payee
|
For payment transactions, the recipient of the payment
|
Check number
|
For checks only, the check number
|
Reference
|
For transactions other than checks, the ID or reference number identifying
the transaction
|
Payments
|
The amount of a payment
|
Deposits
|
The amount of a deposit
|
Cleared
|
If selected, it indicates that the transaction cleared the bank account.
|
Reconciled
|
If selected, it indicates that the transaction appears on your current
bank statement.
|
Reconcile tab
(when you select a credit card)
Bank account
|
The credit card account you are working with
|
Bank Statement table:
|
Date
|
The ending date of a statement
|
Ending balance
|
The ending balance of your account that appears on the statement
|
Closed
|
If selected, you are finished reconciling to the statement and have
closed it
|
Notes
|
Any notes about the statement
|
Attachments
|
Any attachments
related to the item
You can click the attachments
icon in the table to add, change,
or open attachments.
The column displays if there are
no attachments, and if there are attachments.
|
Main table:
|
Date
|
The date of the transaction
|
Type
|
The type of transaction, such as a charge or adjustment
|
Vendor/Employee
|
The vendor for a payment entered on a vendor invoice, or the employee
who entered the charge on an expense report
|
Payee
|
For charges, the company where you made the charge
|
Reference
|
The ID or reference number identifying the transaction
|
Charges
|
A charge made on the credit card. For example, you purchased supplies
using the credit card.
|
Payments
|
The amount of a payment
|
Cleared
|
If selected, it indicates that the transaction cleared the credit card
account.
|
Reconciled
|
If selected, it indicates that the transaction appears on your current
bank statement.
|
|
|