Manage Bank Register window

Register tab (for bank accounts)

Register tab (for credit cards)

Reconcile tab (for bank accounts)

Reconcile tab (for credit cards)


Register tab (when you select a bank account)

Field Description

Bank account

The bank account you are working with

Date

The date of the transaction

Type

The type of transaction, such as a check, electronic funds transfer (EFT), and so on

If you use multi-company, you can also select Intercompany. For more information, see Entering an intercompany bank transfer.

Payee

For payment transactions, the recipient of the payment

Check number

For checks only, the check number

Reference

For transactions other than checks, the ID or reference number identifying the transaction

Payments

The amount of a payment

Deposits

The amount of a deposit

Voided

View only - Indicates if an item was voided

Cleared

If selected, it indicates that the transaction cleared the bank account.

Register tab (when you select a credit card)

At the bottom of the window, Ajera displays the Balance, which is the amount you owe the credit card vendor (consisting of the Vendor Payable and Credit Card Payable amounts). The Vendor Payable balance includes the unpaid vendor invoices that Ajera creates when you close the statement. The Credit Card Payable is the balance of the credit card account.

Field Description

Bank account

The credit card account you are working with

Date

The date of the transaction

Type

The type of transaction

Bank Transfer

A transfer from or to a bank account or credit card

Charge

A charge made on the credit card. For example, you purchased supplies using the credit card.

Payment

A payment made to the financial institution issuing the credit card. For example, you paid the credit card bill.

Adjustment

A credit or debit posted to the account. For example, you may returned supplies that you ordered.

Late Charge

A charge imposed by the financial institution on the credit card because you did not pay the bill on time

Interest Charge

Interest you paid on the credit card

Vendor Invoice

View only. A vendor invoice that was paid using the credit card

Intercompany Transfer

Multi-company only. A transfer between intercompany accounts

Vendor / Employee

View only - This field displays the vendor for a payment entered on a vendor invoice, or the employee who entered the charge on an expense report.

Payee

The company where you made a charge. For example, you charged $500 for supplies with Staples, so you type Staples here.

Note: If the payee was entered on an expense report, it can only be changed through the expense report.

Reference

An additional identifier for the transaction

For example, you have several charges for Hilton Hotels on your credit card statement and want to distinguish between them. On your credit card statement, a unique numeric code appears on the description line of each charge; you enter that code here.

Charges

For a charge, the amount charged on the credit card

Payments

For a payment, the payment amount

Voided

View only - Indicates if an item was voided

Cleared

If selected, it indicates that the transaction was posted to your account

Reconcile tab (when you select a bank account)

Field Description

Bank account

The bank account you are working with

Bank Statement table:

Date

The ending date of a bank statement

Ending balance

The ending balance of your bank account that appears on the bank statement

Closed

If selected, you are finished reconciling to the bank statement and have closed it

Notes

Any notes about the bank statement

Attachments

Any attachments related to the item

You can click the attachments icon in the table to add, change, or open attachments.

The column displays if there are no attachments, and if there are attachments. 

Main Table:

Date

The date of the transaction

Type

The type of transaction, such as a check or electronic funds payment

Payee

For payment transactions, the recipient of the payment

Check number

For checks only, the check number

Reference

For transactions other than checks, the ID or reference number identifying the transaction

Payments

The amount of a payment

Deposits

The amount of a deposit

Cleared

If selected, it indicates that the transaction cleared the bank account.

Reconciled

If selected, it indicates that the transaction appears on your current bank statement.

Reconcile tab (when you select a credit card)

Field Description

Bank account

The credit card account you are working with

Bank Statement table:

Date

The ending date of a statement

Ending balance

The ending balance of your account that appears on the statement

Closed

If selected, you are finished reconciling to the statement and have closed it

Notes

Any notes about the statement

Attachments

Any attachments related to the item

You can click the attachments icon in the table to add, change, or open attachments.

The column displays if there are no attachments, and if there are attachments. 

Main table:

Date

The date of the transaction

Type

The type of transaction, such as a charge or adjustment

Vendor/Employee

The vendor for a payment entered on a vendor invoice, or the employee who entered the charge on an expense report

Payee

For charges, the company where you made the charge

Reference

The ID or reference number identifying the transaction

Charges

A charge made on the credit card. For example, you purchased supplies using the credit card.

Payments

The amount of a payment

Cleared

If selected, it indicates that the transaction cleared the credit card account.

Reconciled

If selected, it indicates that the transaction appears on your current bank statement.

 

 

© 2015 Deltek Inc. All rights reserved.