Entering beginning balances for bank accounts
When entering your beginning bank account balances, you enter the balance as of the last reconciliation, and all uncleared bank entries through the beginning balance date. Ajera automatically creates the first bank statement using the statement date and ending balance you enter.
- From the Company menu, click Beginning Balances > Bank Account.
- Either select a bank account, or if no bank accounts appear, set up a bank account.
- Multi-company only. The company linked to the selected bank account appears in the Company field,
- Enter the date of your last reconciled statement.
- Enter the ending balance from your last reconciled statement.
Ajera uses this amount to determine the current balance that appears on your bank register. If you are setting up a new bank account that does not yet have a beginning balance, enter zero here.
Ajera calculates the current balance by adding and subtracting transaction amounts from the starting balance.
- Enter any notes about these beginning bank account balances.
- Use the table to enter all bank items that were open (unreconciled) as of the ending statement date, as follows:
| For | Do this |
|---|---|
|
Date |
Enter the date for the item. |
|
Type |
Enter the type of bank entry, such as a check or deposit. |
|
Payee |
If the item is a payment (such as a check), enter the payee (recipient of funds). |
|
Check number |
If the item is a check, type the check number. |
|
Reference |
If the item is not a check and you want to track it with a reference ID, type it here. |
|
Payments |
If the item is a payment (such as check), enter the amount. |
|
Deposits |
If the item is a deposit, enter the amount. |
As you work, your balances appear at the bottom of the window, as follows:
| Balance | Description |
|---|---|
|
Outstanding |
The sum of the open items entered in the table (deposits - payments). |
|
Register balance |
The running total of your bank balance [Statement Ending Balance + (deposits - payments)] |
|
Account balance |
The amount you entered when entering a beginning trial balance for the cash accounts associated with this bank. If you used the same cash account on multiple banks, this amount does not appear. |
- Click Save.
- Click Close.
See also
About entering beginning balances
