Deleting a vendor invoice for a payroll service (outsourced payroll)

To ensure accuracy, you cannot routinely delete a vendor invoice that Ajera creates for a payroll service.

However, in certain situations, when you must delete the vendor invoice, follow these instructions:

1. From the Manage menu, click Payroll.
2. Multi-company only. Select a company.

3. In the Pay Date field, enter any date in the future when no time is entered. For example, if today is 6/16/2012, you enter 9/16/2012.

If a message appears indicating that the date you entered is more than 90 days in the future, click OK.

4. To ensure no time is entered for the future pay date, do the following:

• Click Reports > Employee > Hours Distribution by Employee.
• In the Period field, click Select Dates.
• In the From and Through fields, enter the same date in the future when you expect no time to be entered (for example, 9/16/2012). 
• Click (Refresh).

5. On the Payroll window, in the Date Range field, enter the same date in the From and Through date (for example, 9/16/2012).
6. Select the Reexport previously exported transactions check box.

7. In the Prior Pay Date field, select the date of the payroll service vendor invoice that you want to delete. Click OK. The invoice no longer appears in Manage > Vendor Invoices.

Without doing anything additional, you can later correctly process a payroll that includes the future time period you entered in these instructions.