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Changing beginning balances for unpaid client invoices and finance charges

If any payments were applied and/or unapplied to a distribution on the invoice, you cannot change the row. However, you can add new rows, as needed, to change the total amount of the invoice. The total amount of the invoice cannot be less than the total paid amount. 

  1. From the Company menu, click Beginning Balances > Unpaid Client Invoices.
  2. Click the invoice you want to change and click Edit.
  3. Make changes, as needed, to the following:

Unpaid client invoice

Field

Description

Entries tab:

Invoice date

The date of the invoice

Invoice number

The invoice number

Invoice amount

The total amount of the invoice

Activity type

The activity type of the distribution

Phase

The phase of the project associated with the distribution

Billing amount

The amount billed on this invoice for the distribution

Sales tax amount

The amount of sales tax on the invoice for the distribution

Attachments tab:

Category

The category of the attachment

An attachment category is a group of documents with similar characteristics (for example, RFPs).

Description

The name of the attachment

Added

Date and time when the attachment was made

Notes tab:

Any notes for the invoice

Finance charge client invoice

Field

Description

Entries tab:

Finance charge date

The date of the invoice

Reference number

The number that identifies the finance charge invoice

Ajera prefixes all finance charge numbers with FC- so that you can easily identify finance charges.

Amount

The total amount of the invoice

Notes tab:

Any notes for the invoice


  1. Click Save. If you have multi-company, the window closes after you save.
  1. Click Close.

 

 

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