Expenses Sub-Tab

This section includes the fields and descriptions for the Expenses sub-tab.

Field	Description
Expense Sheet No.	This field shows the number of the expense sheet to which the current expense sheet line belongs.
Entry Date	This field shows the entry date. Maconomy selects the date of the daily time sheet.
Description	In this field, you can enter a description of the current expense sheet line.
Reference	In this field, you can enter a text as reference to the expense, such as a transaction number.
Quantity	In this field, you can specify the number of units of the current activity for which an expense is incurred.
Unit Price, Currency	In this field, you enter the expense amount in the currency selected in the field “Currency.” The amount should be entered including tax, if any.
Amount, Currency	This field shows the total expense amount for the current activity in the currency chosen in the field “Currency.” The amount is calculated as the value in the field “Quantity” multiplied by the value in the field “Unit Price, Currency.”
Favorite	In this field you can select a favorite. The favorites derive from the window Favorites. You can create and edit your own personal favorites, or other people, for instance a project manager, your department manager, or the finance department, can create favorites and distribute them to a selection of employees from the window Job Employees.
Task	In this field, you can enter the task assigned to the specified expense.
Currency	This field shows the currency of the amount entered for the current expense sheet line.
Exchange Rate	In this field, you can enter an exchange rate for the currency specified in the above field “Currency.” If you do not enter an exchange rate, Maconomy suggests the exchange rate specified for the currency in question in the window Exchange Rates.
Document Name	In this field, you can enter the name of one of the documents in the document archive of the expense sheet.
Tax Code	This field shows a G/L tax receivable code if the activity on the line is an amount activity. OR In this field, you select the tax code to be used. You cannot change the tax code on a reopened expense sheet line if the line has been transferred for posting.
Tax, Currency	This field shows the tax amount in the currency selected in the field “Currency.” The tax can be calculated in two ways, depending on whether the system parameter “Tax from extended price in expense sheets” is marked. For further information about the functionality of this system parameter, see the description of the window System Parameters in the Set-Up module.
Submitted	This field shows whether the expense sheet line has been submitted.
Submitted by	This field shows the name of the user who submitted the expense sheet line.
Approved	This field shows whether the expense sheet line is fully approved.
Approved by	This field shows the name of the user whose approval resulted in the expense sheet line being fully approved as described under the field “Approved.”