Approval Line Sub-Tab
This section includes the fields and descriptions for the Approval Line sub-tab.
| Field | Description |
|---|---|
| Approval Object | This field shows the approval object of the line. As standard this can be either Header or Line. |
| Level | This field shows the level of the approval hierarchy that the approval object lines relate to, and thus the order in which they are to be approved. The field only applies, if the field “Level Prioritized” has been marked in the tab of the related approval hierarchy. |
| Effective | The actual approvals are the ones that are marked as effective. In-effective approval headers and lines show the history. |
| Active | This field shows whether or not the approval object is currently active. |
| Deadline | This field shows the deadline by which the approval must be completed. |
| Approver | This field shows the Employee number of the Approver of the approval object. |
| Approver Reference | This field shows the reference type of the approval object approver. For more information on this field, please see the description for “Approver Reference” in the workspace “Approval Hierarchies.” |
| Substitute | This field will show the employee number of a substitute approver if one has been specified on the approval object. For more information on this field, please see the description of the field “Substitute'” for the workspace “Approval Hierarchies.” |
| Substitute Reference | This field will show the reference type of a substitute approver if one has been specified on the approval object. |
| Approval Status | This field shows the approval status of the current line. The value in the field 'New Approval Status' is transferred to this field when you select the action 'Execute Approval'. This field cannot be changed manually. |
| New Approval Status | In this field you can enter the status you wish to assign to the current approval object line when you select the action “Execute Approval.” The available statuses are “Approved,” “Rejected,” and “Released.” |
| Remarks | This field shows any remarks concerning the current approval object line entered by the employee when approving or rejecting the current line. |
| Approved or Rejected by | If the approval object has been approved or rejected, this field shows the name of the user who completed the action for the associated approval object. |
| Approval Date | If the approval object has been approved, this field shows the date on which the current line was approved. |
| Approval Time | If the approval object has been approved, this field shows the time that the current line was approved. |
| Selected by | This field show the user who changed the field “New approval status” until the new approval status is approved (by selecting the action “Execute Approvals”). |
| Approval No. | This field displays the related approval number for the current approval object line. The number is increased every time the approval group is submitted. |
| Approver (Employee No.) | This field displays the employee number of the approver of the approval object. |
| Approver Name | If an employee number has been specified in the “Approver” field, this field shows the name of the employee in question. |
| Substitute (Employee No.) | This field will show the employee number of a substitute approver if one has been specified on the approval object. For more information on this field, please see the description of the field “Substitute” for the “Approval Hierarchies” window. |
| Substitute Name | This field will show the employee name of a substitute approver if one has been specified on the approval object. |