Entries Sub-Tab
This section includes the fields and descriptions for the Entries sub-tab.
Field | Description |
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Entry Date | This field shows the date on which the journal was entered. |
Trans. No. | This field shows the entry’s transaction number. |
Trans. Type | This field shows the transaction type. |
Description | This field shows the entry text. |
Std. Description | This field shows the standard text. |
GRP | This field shows one of the following values:
|
Account No. | This field shows the account number to which the entry was posted. |
Account Name | This field shows the account text for the account that is associated with the account number. |
Debit | This field shows an amount in the base currency of the company that is responsible for the journal, if the entry is a debit entry. |
Credit | This field shows an amount in the base currency of the company that is responsible for the journal, if the entry is a credit entry. |
Offset | This field shows the entry’s offset code. |
Tax Code | This field shows a tax code for the entry on the current line if the line represents a G/L entry. |
Registration Code | This field shows a registration code for a shortcut to manual entry of dimensions. |
Company No. | This field shows the number of the company that is responsible for the general journal. |
Location | This field shows the location dimension value of the company specified in the Company No. field. |
Entity | This field shows the entity dimension value of the company specified in the Company No. field. |
Project | This field shows the project dimension value of the company specified in the Company No. field. |
Purpose | This field shows the purpose dimension value of the company specified in the Company No. field. |
Spec. 1 – 3 | This field shows the specification 1 – specification 3 dimension value of the company specified in the Company No. field. |
Local Spec. 1 – 3 | This field shows the local specification 1 through local specification 3 dimension value of the company specified in the Company No. field. |
Currency | This field shows the original currency of the entry, if it involves a currency transaction such as payments from foreign customers. |
Currency Amount | This field shows the entry amount in the currency, if the entry is a currency entry. A credit amount is displayed as a negative figure. |
Currency Direction | This field shows which currency table applies to the entry, if a currency other than the base currency was entered for the entry. |
Exchange Rate Variance | If this check box is selected, the entry is for exchange rate variance. |
Amount, Enterprise | This field shows the entry amount in enterprise currency. A credit amount is displayed as a negative figure. |
Quantity | This field shows the quantity of the entry. |
Quantity 2 | This field shows another quantity of the entry. |
Allocation Code | This field shows the allocation code. |
Summary Posting | This check box is selected if Maconomy has gathered entries to the same account number during posting. |
Job No. | This field shows the number of the job from the Job Cost module if the entry pertains to a job. |
Job Name | This field shows the name of the current job. |
Activity | This field shows the number of the activity from the Job Cost module if the entry pertains to a job. |
Activity Name | This field shows the name that is associated with the activity number. |
Employee No. | This field shows the number of an employee if the entry pertains to a specific employee. |
Task | This field shows the Task job dimension. |
Task Description | This field shows the description for the task identified by the Task field. |
Customer No., Ref. | This field shows a reference to a customer if the current line pertains to a finance entry – that is, the GRP field contains the value G. |
Customer Name, Ref. | If a customer has been specified in the Customer No., Ref. field, this field shows the name of the customer in question. |
Vendor No., Ref. | This field shows a reference to a vendor if the current line pertains to a finance entry – that is, the GRP field contains the value G. |
Vendor Name, Ref. | This field shows the name that is associated with the vendor number. |
Asset No., Reference | This field shows a reference to an asset. |
Asset Description | This field displays a description of the referenced asset. |
Tax Direction | This field indicates whether the entry is for a purchase or a sale. |
Company Tax Code | This field shows the company tax code. This field must contain a value if the Tax Direction field contains a value. |
Item Tax Code | This field shows the item tax code. This field must contain a value if the Tax Direction field contains a value. |
Vendor Invoice No. | This field shows the vendor invoice number. You can only use this field when you post entries that are related to a vendor in the general journals. |
Reconc. Vendor Invoice No. | This field shows an invoice number if you entered R in the GRP field. |
Reconc. Invoice No. | This field shows the invoice number for a posted invoice. |
Due Date | This field shows the due date of the customer or vendor entry. |
Reference Date | This field shows the reference date for the current entry. The reference date can manually be specified on G/L journals and vendor invoices. The reference date is automatically set to the job/cost entry date for job-related entries in the cases where the job/cost entry date can be different from the G/L entry date. |
Check No. | This field shows the payment to the vendor if the current line is a debit entry for a vendor. This can be the number of a handwritten check if you pay the vendor by check. |
Payment Mode | This field shows the payment mode that you use to pay the vendor, either immediately by handwritten check or later if the registration concerns the registration of a vendor invoice. The functionality of this field depends on whether a check number is displayed in the Check No. field. |
Prior-Period | This field shows the prior period if the journal is a prior-period journal. If the journal is not a prior-period journal, this field can show a prior period from another fiscal period. |
Accrual Type | This field shows the accrual type. You can only accrue an entry if this is a G/L account or job. |
Period From, Accrual | This field shows the beginning date of the accrual period, if the Accrual Type field contains a value. |
Period To, Accrual | This field shows the ending date of the accrual period, if the Accrual Type field contains a value. |
External Trans. No. | This field shows the number of an external transaction – that is, a transaction that originates in a legacy financial system. |
Payer Id | This field shows the payer ID on vendor entries, which corresponds to the payer ID entered on vendor invoices in the Vendor Invoices window. |
Parent Topic: Show General Journals Workspace