G/L Report Output Data Sub-Tab
This section includes the fields and descriptions for the G/L Report Output Data sub-tab.
| Field | Description |
|---|---|
| Report No. | This field shows the number of the report definition on which the current G/L report was based. |
| Report Name | This field shows the name of the report definition on which the current G/L report was based. |
| Month From / Month To | These fields show the starting / ending month of the period covered by the current G/L Report. |
| Year From / Year To | These fields show the starting / ending year of the period covered by the current G/L Report. |
| Generated by | This field shows the name of the user who generated the current report, in either the G/L Report Set-Up or the Print G/L Report workspace. |
| Generated, Date | This field shows the date on which the report was generated, that is, the date on which the user shown in the field “Generated by” either selected an action in this workspace that resulted in the generation of the report, or ordered the report in the Print G/L Report workspace. |
| Expiry Date | In this field, you can specify the ending date of the report’s validity period. The validity period is used for warning other users who are about to run identical reports within a given period that such a report already exists.
Whenever a report is run, Maconomy checks if an identical report with a validity date that has not yet expired has already been saved and issues a warning if this is the case, allowing you to cancel the process. This way, by specifying a validity date, you ensure that users who are about to run an identical report will be informed that such a report already exists. Reports are considered identical if they have the same information in the Dimension Control, Selection Criteria, Currency Conversion, Company, Access Level, and Report (with the exception of the description fields) islands in the G/L Report Set-Up workspace. |
| Notify Users | In this field, you can specify whether people to whom this report is relevant should be notified about the existence of the report. The field is for information only, as no notification procedures are run automatically, but using a Portal interface, you can build a distribution system where this field, for example, determines whether the report should appear in certain report lists.
By default, this field shows the value from the corresponding field on the report definition on which the current G/L report was based. |
| Access Level | In this field, you can specify an access level for the current report. A given user can only see the current G/L report if he or she has been assigned to this or a higher access level in the User Access Levels workspace in the Set-Up module. In other workspaces, a user can only reference the current report if he or she has been assigned to this or a higher access level in the User Access Levels workspace in the Set-Up module. Please note that this access control only applies if the standard access control configuration has not been changed in your Maconomy system. If it has, the access to saved reports may depend on other factors. For further information about the standard access control configuration, please see “Introduction to the Access Control System” in the Set-Up module.
If you do not specify an access level, all users will have access to see information about the current report. |
| Access Level Description | This field shows the description of the access level specified in the field “Access Level.” |
| Output Data Identification | This field shows the identification number of the saved report. |
| Description 1-3 | In these fields, you can enter a description of the current G/L Report. By default, these fields show the values from the corresponding description fields on the report definition on which the current G/L report was based. |
| Enter File Name | In this field, you can specify whether or not the user should specify a file name when the “Create Tab-separated File” or “Create RTF File” action is selected. If this field is not marked, Maconomy names and places the file automatically as described for the “Create Tab-separated File” action. By default, this field shows the value from the corresponding field on the report definition on which the current G/L report was based. |
| Company No. From / Company No. To | Together, these fields identify the range of companies included in the current report. |
| Account No. From / Account No. To | Together, these fields identify the range of accounts included in the current report. |
| Location From / Location To | The functionality of these fields is similar to that of the fields “Company No. From/Company No. To." |
| Entity From / Entity To | The functionality of these fields is similar to that of the fields “Company No. From/Company No. To.” |
| Project From / Project To | The functionality of these fields is similar to that of the fields “Company No. From/Company No. To.” |
| Purpose From / Purpose To | The functionality of these fields is similar to that of the fields “Company No. From/Company No. To.” |
| Spec. 1-3 From / Spec. 1-3 To | The functionality of these fields is similar to that of the fields “Company No. From/Company No. To.” |
| Local Spec. 1-3 | The functionality of these fields is similar to that of the fields “Company No. From/Company No. To.” |
| Local Spec 1-3 From / Local Spec. 1-3 To | The functionality of these fields is similar to that of the fields “Company No. From/Company No. To.” |
| Intercompany Company From / Intercompany Company To | The functionality of these fields is similar to that of the fields “Company No. From/Company No. To.” |
| Customer No. From / Customer No. To | The functionality of these fields is similar to that of the fields “Company No. From/Company No. To.” |
| Vendor No. From / Vendor No. To | The functionality of these fields is similar to that of the fields “Company No. From/Company No. To.” |
| Job No. From / Job No. To | The functionality of these fields is similar to that of the fields “Company No. From/Company No. To.” |
| Activity No. From / Activity No. | The functionality of these fields is similar to that of the fields “Company No. From/Company No. To.” |
| Task From / Task To | The functionality of these fields is similar to that of the fields “Company No. From/Company No. To.” |
| Employee No. From / Employee No. | The functionality of these fields is similar to that of the fields “Company No. From/Company No. To.” |
| Asset No. From / Asset No. | The functionality of these fields is similar to that of the fields “Company No. From/Company No. To.” |
| Item No. From / Item No. To | The functionality of these fields is similar to that of the fields “Company No. From/Company No. To.” |
| Statistic 1-4 From / Statistic 1-4 To | These fields show the values from the corresponding fields on the line in the G/L Report Set-Up workspace on which the current G/L report output line is based. If either of these fields is blank, the value from the corresponding field in the Show G/L Report Output Data tab applies instead. |
| Text 1-6 | In these fields, you can enter text regarding the current G/L Report. By default, these fields show the values from the corresponding text fields in the Extra Texts island on the report definition on which the current G/L report was based. |
| Column Description | This field shows the name of the column description used in the current G/L report. |
| Standard Column Description | This field shows whether the column description in the field “Column Description” was also applied to all subreports (if any) called by the current report when the report was generated. For further information on the functionality of standard column descriptions, see the description of the field “Standard Column Description.” |
| Currency | This field shows the default currency in which amounts in the individual report fields are shown. However, on the individual lines in the report, this currency can in some cases be overruled according to the derivation priorities described in the “Currency” field. |
| Include subcompanies | This field shows whether the report includes the subcompanies of the individual companies covered by the report. The field reflects the value in the corresponding field in the G/L Report Set-Up workspace when the report was generated. |
| Exchange Rate Table | This field shows the default exchange rate table used for converting amounts in the individual report fields. However, on the individual lines in the report, this exchange rate table can in some cases be overruled according to the derivation priorities described in the field “Exchange Rate Table.” |
| Exchange Rate Date | This field shows the default exchange rate date used for converting amounts in the individual report fields. However, on the individual lines in the report, this date can in some cases be overruled according to the derivation priorities described in the field “Exchange Rate Date.” |