Subledger Texts Sub-Tab

This section includes the fields and descriptions for the Subledger Texts sub-tab.

Field	Description
Entry Type	This field shows the entry type. It cannot be changed. The following is a list of all the entry texts and a description of their function in Maconomy. You specify the entry text in the field next to the entry type.
Description	Here you enter the entry text. The following entry types are used in Maconomy: Invoice Tax — Tax entries from invoices and credit memos in the Sales Orders and G/L modules. The entries are posted in an automatically created invoice journal. Cost of Sales — Cost of sales entered to cost of sales account and account for uninvoiced cost of sales from invoices and credit memos in the Sales Orders module. The entries are posted in an automatically created invoice journal. Sales — Item sales entries from invoices and credit memos in the Sales Orders module. The entries are posted in an automatically created invoice journal. Amount Rounding — Entries created as a result of the rounding of external amounts, if this has been specified in the Currency Rounding workspace in the Set-Up module. The entries are posted in an automatically created invoice journal. Royalty Settlement — Royalty expenses from the Royalty Agreements and Royalty Billing workspaces. The entries are posted in an automatically created royalty journal. Job Allocation Variance — Job entries created as a result of rounding off amounts to the lowest currency unit. The entries are posted via a job journal. Item Invoice — Entries to the inventory value account and the account for uninvoiced cost of sales. The entries are created when items leave the warehouse in the Sales Orders and Accounts Receivable modules. The entries are posted in an automatically created item journal. Item Purchase — Inventory value from the window Item Receipt in the Item Purchase module. The entries are posted via an automatically created item journal. Item Cost Price Regulation — Adjustment of inventory value in the Inventory Change workspace in the Inventory module. Entries are posted in an automatically created item journal. Item Credit Memo — Entries to the inventory value account and the account for uninvoiced cost of sales. Entries are posted in an automatically created item journal. Item Manual — Inventory value from entering items arrivals and shipments in the Inventory Change workspace in the Inventory module. The entries are posted in an automatically created item journal. Item Up And Down Writing Shipment — Automatic up- and down-writing of the inventory value when removing items in the sales price system, where the cost calculated from sales price is different from the cost at the warehouse in question in the table part of the item information card. The entries are posted in an automatically created item journal. Item Up And Down Writing Production — Automatic write-up and write-down of the inventory value as a result of the production of items where the new items result in an adjustment to the cost of the items already in inventory. An example of this happens when you produce items using the “Last” cost method, and the produced item’s cost is different from the last cost used at the warehouse in question. The entries are posted in an automatically created item journal. Item Write-Up/-Down Receipt — Automatic write-up and write-down of the inventory value when you receive items that cause an adjustment to the costs of the items already in a warehouse. An example of this happens when you receive items using the “Last” cost method, and the received item’s cost is different from the last cost used at the warehouse in question. The entries are posted in an automatically created item journal. Item Inventory Count — Adjustment of inventory value after an inventory count in the Inventory Change and Approve Count workspaces in the Inventory module. The entries are posted via an automatically created item journal. Item Carry-over — Adjustment of inventory value after transferring items from one warehouse to another in the Inventory Change workspace in the Inventory module. The entries are posted via an automatically created item journal. Item Production — Production of bills of materials in the BOM Production workspace in the Inventory module. The entries are posted in an automatically created item journal. Item Misc. Losses — Adjustment of inventory value after entering losses in the Inventory Change workspace in the Inventory module. The entries are posted in an automatically created item journal. Item Duty — Entries with the duty amount in purchases, with reference to the vendor selected. The entries are posted in an automatically created item journal. Service Contract Invoicing — Posting type from the window Create Service Contract Invoice. The posting type is used when periodic invoicing is made for service contracts. The entries are posted in an automatically created invoice journal. Service Contract — Line text used as the external item description on automatically created service contract invoices. The entries are posted in an automatically created invoice journal. Service Cost of Sales — Posting type from the Service Jobs workspace. The posting type is used for the registration of cost of sales in connection with service jobs. Subscription Accrual — Entry type from the Print Invoice workspace. The entry is used when you invoice periodic subscriptions. The entries are posted in an automatically created invoice journal. Customer Cash Discount — Cash discounts from the Customer Open Entry Reconciliation workspace in the Accounts Receivable module. The entries are posted via a customer reconciliation journal. Customer Exchange Rate Gain — Exchange rate gains from the Customer Open Entry Reconciliation workspace in the Accounts Receivable module. The entries are posted in a customer reconciliation journal. Customer Exchange Rate Loss — Exchange rate losses from the Customer Open Entry Reconciliation workspace in the Accounts Receivable module. The entries are posted in a customer reconciliation journal. Customer Collection — Entries created in connection with the creation of collection files in the Collection Files workspace in the Banking module. The entries are posted in a customer payment journal. Customer Interest Charge — Interest from the Interest Charge Selection and Approve Interest Selection workspaces in the Accounts Receivable module. The entries are posted in an interest charge notice journal. Customer Reminder — Reminder charges from the Reminder Selection and Approve Reminders workspaces in the Accounts Receivable module. The entries are posted in a reminder letter journal. Client Account Adjustment — Client account adjustments from the Approve Adjustment Selection workspace. The entries are posted in a client account adjustment journal. Vendor Payment — Payment of vendor invoices from the Payment Selection and Change Payment Selection workspaces by Vendor in the Banking module. Entries are posted in a payment journal. Vendor Invoice Reconciliation — Reconciling invoices in the Invoice Reconciliation workspace in the Accounts Payable module. The entries are posted in a vendor journal. Vendor Cash Discount — Cash discounts from the Payment Selection and Change Payment Selection by Vendor workspaces in the Banking module. The entries are posted in a vendor journal. Vendor Exchange Rate Gain — Exchange rate gains from the Payment Selection and Change Payment Selection by Vendor workspaces in the Banking module. The entries are posted in a vendor journal. Vendor Exchange Rate Loss — Exchange rate losses from the Payment Selection and Change Payment Selection by Vendor workspaces in the Banking module. The entries are posted in a vendor journal. Tax Settlement — Tax settlements from the Tax Settlement workspace. The entries are posted in an automatically created general journal. Invoice — Invoice entries to a customer in the Accounts Receivable module and to a customer control account in the G/L module. The entries are posted in an automatically created invoice journal. Invoice Discount — Invoice discount from invoices and credit memos in the Sales Orders module. The entries are posted in an automatically created invoice journal. Order Charge 1-4 — Charge 1-4 from invoices and credit memos in the sales orders module. The entries are posted in an automatically created invoice journal. Non-Inventoried Cost of Sales — Set-off entries to cost of sales of non-inventoried items from invoices and credit memos in the Sales Orders module. The entries are posted in an automatically created invoice journal. Credit Memo — Credit memo entries to a customer in the accounts receivable module and to a customer control account in the G/L module. The entries are posted in an automatically created invoice journal. Interest Earnings Intercompany — When running interest calculations for intercompany entries, the interest earnings of each company included in the calculation are posted using this description. Interest Expenses Intercompany — When running interest calculations for intercompany entries, the interest expenses of each company included in the calculation are posted using this description. Payment (Error Reported Vendor Payments) — The entries are posted in a payment journal.

Field

Description

Entry Type

This field shows the entry type. It cannot be changed. The following is a list of all the entry texts and a description of their function in Maconomy. You specify the entry text in the field next to the entry type.

Description

Here you enter the entry text.

The following entry types are used in Maconomy:

Invoice Tax — Tax entries from invoices and credit memos in the Sales Orders and G/L modules. The entries are posted in an automatically created invoice journal.
Cost of Sales — Cost of sales entered to cost of sales account and account for uninvoiced cost of sales from invoices and credit memos in the Sales Orders module. The entries are posted in an automatically created invoice journal.
Sales — Item sales entries from invoices and credit memos in the Sales Orders module. The entries are posted in an automatically created invoice journal.
Amount Rounding — Entries created as a result of the rounding of external amounts, if this has been specified in the Currency Rounding workspace in the Set-Up module. The entries are posted in an automatically created invoice journal.
Royalty Settlement — Royalty expenses from the Royalty Agreements and Royalty Billing workspaces. The entries are posted in an automatically created royalty journal.
Job Allocation Variance — Job entries created as a result of rounding off amounts to the lowest currency unit. The entries are posted via a job journal.
Item Invoice — Entries to the inventory value account and the account for uninvoiced cost of sales. The entries are created when items leave the warehouse in the Sales Orders and Accounts Receivable modules. The entries are posted in an automatically created item journal.
Item Purchase — Inventory value from the window Item Receipt in the Item Purchase module. The entries are posted via an automatically created item journal.
Item Cost Price Regulation — Adjustment of inventory value in the Inventory Change workspace in the Inventory module. Entries are posted in an automatically created item journal.
Item Credit Memo — Entries to the inventory value account and the account for uninvoiced cost of sales. Entries are posted in an automatically created item journal.
Item Manual — Inventory value from entering items arrivals and shipments in the Inventory Change workspace in the Inventory module. The entries are posted in an automatically created item journal.
Item Up And Down Writing Shipment — Automatic up- and down-writing of the inventory value when removing items in the sales price system, where the cost calculated from sales price is different from the cost at the warehouse in question in the table part of the item information card. The entries are posted in an automatically created item journal.
Item Up And Down Writing Production — Automatic write-up and write-down of the inventory value as a result of the production of items where the new items result in an adjustment to the cost of the items already in inventory. An example of this happens when you produce items using the “Last” cost method, and the produced item’s cost is different from the last cost used at the warehouse in question. The entries are posted in an automatically created item journal.
Item Write-Up/-Down Receipt — Automatic write-up and write-down of the inventory value when you receive items that cause an adjustment to the costs of the items already in a warehouse. An example of this happens when you receive items using the “Last” cost method, and the received item’s cost is different from the last cost used at the warehouse in question. The entries are posted in an automatically created item journal.
Item Inventory Count — Adjustment of inventory value after an inventory count in the Inventory Change and Approve Count workspaces in the Inventory module. The entries are posted via an automatically created item journal.
Item Carry-over — Adjustment of inventory value after transferring items from one warehouse to another in the Inventory Change workspace in the Inventory module. The entries are posted via an automatically created item journal.
Item Production — Production of bills of materials in the BOM Production workspace in the Inventory module. The entries are posted in an automatically created item journal.
Item Misc. Losses — Adjustment of inventory value after entering losses in the Inventory Change workspace in the Inventory module. The entries are posted in an automatically created item journal.
Item Duty — Entries with the duty amount in purchases, with reference to the vendor selected. The entries are posted in an automatically created item journal.
Service Contract Invoicing — Posting type from the window Create Service Contract Invoice. The posting type is used when periodic invoicing is made for service contracts. The entries are posted in an automatically created invoice journal.
Service Contract — Line text used as the external item description on automatically created service contract invoices. The entries are posted in an automatically created invoice journal.
Service Cost of Sales — Posting type from the Service Jobs workspace. The posting type is used for the registration of cost of sales in connection with service jobs.
Subscription Accrual — Entry type from the Print Invoice workspace. The entry is used when you invoice periodic subscriptions. The entries are posted in an automatically created invoice journal.
Customer Cash Discount — Cash discounts from the Customer Open Entry Reconciliation workspace in the Accounts Receivable module. The entries are posted via a customer reconciliation journal.
Customer Exchange Rate Gain — Exchange rate gains from the Customer Open Entry Reconciliation workspace in the Accounts Receivable module. The entries are posted in a customer reconciliation journal.
Customer Exchange Rate Loss — Exchange rate losses from the Customer Open Entry Reconciliation workspace in the Accounts Receivable module. The entries are posted in a customer reconciliation journal.
Customer Collection — Entries created in connection with the creation of collection files in the Collection Files workspace in the Banking module. The entries are posted in a customer payment journal.
Customer Interest Charge — Interest from the Interest Charge Selection and Approve Interest Selection workspaces in the Accounts Receivable module. The entries are posted in an interest charge notice journal.
Customer Reminder — Reminder charges from the Reminder Selection and Approve Reminders workspaces in the Accounts Receivable module. The entries are posted in a reminder letter journal.
Client Account Adjustment — Client account adjustments from the Approve Adjustment Selection workspace. The entries are posted in a client account adjustment journal.
Vendor Payment — Payment of vendor invoices from the Payment Selection and Change Payment Selection workspaces by Vendor in the Banking module. Entries are posted in a payment journal.
Vendor Invoice Reconciliation — Reconciling invoices in the Invoice Reconciliation workspace in the Accounts Payable module. The entries are posted in a vendor journal.
Vendor Cash Discount — Cash discounts from the Payment Selection and Change Payment Selection by Vendor workspaces in the Banking module. The entries are posted in a vendor journal.
Vendor Exchange Rate Gain — Exchange rate gains from the Payment Selection and Change Payment Selection by Vendor workspaces in the Banking module. The entries are posted in a vendor journal.
Vendor Exchange Rate Loss — Exchange rate losses from the Payment Selection and Change Payment Selection by Vendor workspaces in the Banking module. The entries are posted in a vendor journal.
Tax Settlement — Tax settlements from the Tax Settlement workspace. The entries are posted in an automatically created general journal.
Invoice — Invoice entries to a customer in the Accounts Receivable module and to a customer control account in the G/L module. The entries are posted in an automatically created invoice journal.
Invoice Discount — Invoice discount from invoices and credit memos in the Sales Orders module. The entries are posted in an automatically created invoice journal.
Order Charge 1-4 — Charge 1-4 from invoices and credit memos in the sales orders module. The entries are posted in an automatically created invoice journal.
Non-Inventoried Cost of Sales — Set-off entries to cost of sales of non-inventoried items from invoices and credit memos in the Sales Orders module. The entries are posted in an automatically created invoice journal.
Credit Memo — Credit memo entries to a customer in the accounts receivable module and to a customer control account in the G/L module. The entries are posted in an automatically created invoice journal.
Interest Earnings Intercompany — When running interest calculations for intercompany entries, the interest earnings of each company included in the calculation are posted using this description.
Interest Expenses Intercompany — When running interest calculations for intercompany entries, the interest expenses of each company included in the calculation are posted using this description.
Payment (Error Reported Vendor Payments) — The entries are posted in a payment journal.

Maconomy Reference Guide

Subledger Texts Sub-Tab